Legal Support Coordinator - Corporate/Mergers & Acquisitions - Washington, DC

Baker Donelson • Washington, DC

44d • Onsite

About The Position

Baker Donelson Bearman Caldwell & Berkowitz, PC has an opening for a Legal Support Coordinator - Corporate/Mergers & Acquisitions in its Washington, DC office. The Legal Support Coordinator provides advanced legal administrative and transactional support to attorneys and deal teams. The position supports mergers and acquisitions, corporate transactions, and general legal practice operations from matter opening through closing and post-closing activities. The role requires exceptional organization, attention to detail, strong communication skills, and experience working in a law firm environment. The ideal candidate will have at least five to seven (5-7) years of experience providing administrative support in a professional law firm environment and will possess exceptional verbal and written communication skills. In addition to strong organizational abilities, the ability to work both independently and as part of a team is essential. We are looking for an individual who is ready to make a significant impact, gain essential skills, and grow with us.

Requirements

• Prior law firm experience required.
• 5–7 years of law firm legal support, legal secretary, legal operations, paralegal, or related experience required.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Advanced proficiency in Microsoft Word; strong working knowledge of Outlook and Excel.
• Typing speed of at least 65 words per minute with a high level of accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Work occasionally requires a high level of mental effort and strain when producing a high volume of information.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

Nice To Haves

• College degree preferred but not required.
• Transactional, corporate, and/or mergers and acquisitions experience strongly preferred.
• Litigation and e-filing experience preferred.
• Document management systems such as Big Hand, NetDocuments, or similar platforms.
• Virtual data rooms and e-signature platforms.
• Adobe Acrobat and PDF editing tools.
• Billing and timekeeping software, including Aderant, iTimeKeep, or similar systems.
• Case management, docketing, scanning, and imaging software.
• Delaware UCC/VCC search experience and related lien search processes.
• Project management and deal tracking tools.

Responsibilities

• Provide high-level legal administrative support to attorneys and legal teams.
• Open new matters, request conflict checks, maintain client and general files, and coordinate file closing and storage procedures.
• Serve as a primary point of contact for deal teams and coordinate communications among attorneys, clients, opposing counsel, and internal stakeholders.
• Collect, organize, monitor, and maintain transaction documents, calendars, milestones, and closing schedules.
• Manage data rooms, access controls, confidential information, and document repositories.
• Coordinate due diligence requests and track responses to ensure timely completion.
• Assist with drafting support, redlining, version control, markup tracking, and preparation of transactional documents, including NDAs, LOIs, purchase agreements, and related documents.
• Prepare correspondence, memoranda, legal documents, signature packets, closing binders, and post-closing documentation.
• Maintain closing checklists; track approvals, consents, post-signing obligations, and integration tasks.
• Proofread documents for accuracy, completeness, formatting, and compliance before distribution.
• Process client billing, review invoices, assist with time entry, and coordinate check requests as needed.
• Monitor attorney emails and maintain electronic calendars and deadline reminder systems.
• Maintain client contacts and mailing lists.
• Coordinate meetings, conference calls, conference rooms, travel arrangements, and expense reimbursements.
• Handle incoming and outgoing mail, courier services, and shipment tracking.
• Operate office technology, document management systems, and other legal support software.
• Perform additional duties as assigned by attorneys or the Office Administrator.
• Physical presence in the office is an essential duty of this position.

Benefits

• generous benefits
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed