Legal Support Coordinator - New Orleans

Baker Donelson•New Orleans, LA

4d•Onsite

About The Position

Under general supervision and according to Firm policies and procedures, performs a variety of secretarial duties for attorneys to whom assigned. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client matters. The Legal Support Coordinator supports the Corporate team throughout the lifecycle of Mergers & Acquisitions and other corporate transactions, from initial intake through closing and post-closing integration. This role coordinates due diligence workstreams, contract lifecycle activities, document management, and regulatory/compliance tracking to enable timely and efficient deal execution. The ideal candidate combines strong organizational skills with a practical understanding of legal workflows and cross-functional collaboration.

Requirements

Demonstrated experience coordinating due diligence and contract lifecycle activities.
Strong organizational skills, attention to detail, and ability to manage multiple deals simultaneously under tight deadlines.
Excellent written and verbal communication; ability to draft internal memos and deal status updates.
Interpersonal skills necessary in order to communicate by phone and in person and follow instructions effectively with a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
College degree or 7+ years in legal operations, paralegal, or legal support roles with explicit M&A or transactional exposure.
Proficient with document management systems (DMS), data rooms, e-signature platforms, and project management tools.
Familiar with standard templates, playbooks, and escalation procedures as needed.

Nice To Haves

Exposure to cross-border or multi-jurisdictional transactions.
Experience with deal analytics dashboards and reporting.
Experience with document management systems (NetDocuments or similar).
Experience conducting Delaware UCC/VCC searches via authorized searchers to identify liens and related filings, feeding results into closing checklists and risk assessments.
Familiarity with e-filing platforms for state and federal courts.
Use of billing/timekeeping software (e.g., Aderant, iTimeKeep, Prebill Viewer).
Experience with PDF editing tools (Adobe Acrobat preferred).
Comfort with case management or docketing systems.
Knowledge of scanning/imaging software used for file organization.

Responsibilities

Handle administrative tasks such as copying, emailing, scheduling, file organization, and time entry.
Prioritize and execute tasks assigned by attorneys while maintaining excellent organization and attention to detail.
Serve as the primary point of contact for deal teams; collect, organize, and monitor deal documents, calendars, and milestones.
Manage data room setup, access control, and secure handling of confidential information.
Coordinate data requests across internal, client and opposing counsel teams; track status and ensure timely responses.
Assist with redlining workflows, version control, and markup tracking for NDAs, LOIs, Purchase Agreements, and ancillary documents.
Prepare, coordinate and circulate signature packages; maintain execution records and centralized repositories.
Maintain closing checklists relevant to each deal.
Track approvals, consents, and post-signing obligations.
Compile closing binders and post-closing integration checklists.
Review vendor invoices, prepare check requests, and coordinate timely submission to billing or clients.
Create template documents for attorneys to streamline drafting and filing.
Proofread all documents for accuracy, completeness, and compliance prior to distribution or filing.
Maintain and update client files in a timely and organized manner.
Performs other duties as requested by the Office Administrator.
Physical presence in the office is an essential duty of this position.