Litigation Legal Support Coordinator

Baker Donelson•Johnson City, TN

4d•Onsite

About The Position

Under general supervision and according to Firm policies and procedures, performs a variety of secretarial duties for attorneys to whom assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. This position may be posted externally under a market-aligned title to enhance candidate reach. Upon hire, the official title for the role will be Legal Support Coordinator.

Requirements

Knowledge of federal and state court filing procedures and electronic filing systems.
Familiarity with litigation lifecycle, including pleadings, discovery, depositions, motions practice, and trial preparation.
Knowledge of Labor and Employment legal terminology, employment-related documents, and administrative agency procedures.
Ability to calculate, track, and manage litigation deadlines with a high degree of accuracy.
Experience managing complex, document-intensive matters while meeting multiple deadlines.
Strong organizational and project coordination skills in a fast-paced litigation environment.
Ability to transcribe legal documents, correspondence and reports from rough draft, dictation, or transcription at least 65 wpm.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Ability to proofread typed material for grammatical, typographical or spelling errors.
Interpersonal skills necessary in order to communicate by phone and in person and follow instructions effectively with a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
Work occasionally requires a high level of mental effort and strain when producing a high volume of information.
Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

Nice To Haves

College degree preferred but not required.

Responsibilities

Prepare, revise, format, and proofread pleadings, motions, briefs, discovery requests and responses, subpoenas, correspondence, and other litigation-related documents.
File pleadings and other documents electronically in federal and state courts and administrative agencies, ensuring compliance with applicable court rules and deadlines.
Maintain litigation calendars and monitor court deadlines, hearing dates, filing deadlines, discovery deadlines, and trial-related schedules.
Coordinate deposition logistics, including scheduling, preparation of notices, court reporter arrangements, conference room reservations, and exhibit management.
Assist in preparation for hearings, arbitrations, mediations, administrative proceedings, and trials, including organization of exhibits, witness files, trial notebooks, and case materials.
Support Labor and Employment attorneys with administrative agency matters, including filings, correspondence, and responses involving agencies such as the EEOC, Department of Labor, and state labor agencies.
Operates a computer and other general office equipment, digital and transcription equipment.
Prepares correspondence, memoranda, and other legal documents.
Receives telephone calls and records messages as directed.
Handles incoming mail as directed by attorneys. Prepares outgoing mail or packages for shipment. If necessary, routes mail to specific delivery service and follows up on timely delivery.
Establishes and maintains electronic calendar and deadline reminder system for attorneys.
Monitor attorney's incoming e-mails.
Maintain client contacts and mailing lists.
Opens new files, requests conflict of interest checks, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
Schedules appointments, multi-party conference calls, conference rooms, and travel arrangements for attorneys.
Completes expense reimbursement forms for attorneys.
Proofs, processes and prepares client bills for mailing.
Assists with time entry as requested.
Performs other duties as requested by the Office Administrator.
Physical presence in the office is an essential duty of this position.