Legal Support Assistant

Seyfarth Shaw LLP•Miami Lakes, FL

1d•Onsite

About The Position

As a Legal Support Assistant, you will provide a variety of legal support and administrative duties for assigned attorneys and paralegals in a new office setting. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

Requirements

Minimum 5 years of experience
Bilingual in English and Spanish or fluency in English and Spanish strongly preferred
Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Demonstrates close attention to detail
Ability to handle sensitive matters and maintain confidentiality
Ability to handle multiple assignments and shifting priorities
Ability to organize and prioritize work
Ability to work well in a demanding and fast-paced environment
Ability to work independently as well as effectively within a team
Demonstrates a commitment to quality of finished product

Responsibilities

Draft routine correspondence, memoranda and other legal documents.
Proofread documents and check for appropriate formatting, spelling and grammar.
Verify all attachments and enclosures are included with transmittal letters/memos.
File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
Maintain good working relationships with clients.
Review all incoming mail, distribute to teams as needed and upload to the DMS.
Prepare expense reports; edit attorneys’ CLE credits and process client billing.
Maintain calendar, contacts and deadline reminder systems.
Enter attorney time, send time entry reminders and track entries.
Schedule appointment and make arrangements for meetings, conferences and travel.
Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed.
Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members’ attorneys.
Complete other duties and projects as assigned.