Legal Support Assistant

DLA Piper•Washington DC, DC

2d•Hybrid

About The Position

The Legal Support Assistant is an entry-level member of the Legal Support Services team who works in the LegalSupportSuite. In collaboration with the team and the firm’s strategic initiatives, the assistant provides streamlined administrative, document production, and other support services to lawyers and business professionals. The position is based in DLA Piper’s Washington, DC office and offers a hybrid work schedule, with the specific arrangement determined in coordination with the hiring manager or supervisor and subject to change at the firm’s discretion.

Requirements

High school diploma or GED.
At least 1 year of experience performing basic office and clerical duties in a law firm or professional services organization.
Basic knowledge of Microsoft Office.
Good verbal and written communication skills and strong interpersonal skills.
Professional demeanor and strong work ethic.
Ability to organize and prioritize multiple assignments, with strong attention to detail and follow-through.
Ability to work effectively in a fast-paced environment, take ownership as a self-starter, and work effectively as part of a team.
Ability to maintain confidentiality and demonstrate strong professional judgment.

Responsibilities

Receive assignments through LegalSupportSuite and work with Legal Support Services colleagues to complete them accurately and on time, providing team support and coverage.
Prepare, edit, and proofread correspondence, agreements, pleadings, spreadsheets, presentations, and other documents; use transcription or dictation equipment when needed.
Monitor, accept, and complete assignments through the firm’s software delegation tool.
Process administrative tasks, including expense reports, check requests, time entry, prebilling tasks, conflicts checks, opening new clients and matters, calendaring, travel arrangements, and document organization.
File documents using the firm’s electronic system.
Assist with project research, document retrieval, and related tasks.
Move between teams when requested to support projects or special requests while prioritizing work to meet deadlines.
Serve as a point of contact for Legal Support Services teams and timekeepers on administrative, document production, and practice-specific tasks.
Use firm technology to conduct document searches and upload materials from various sources to firm e-Rooms or web rooms, following consistent naming protocols.
Maintain technical skills by taking offered courses and attending meetings and training as appropriate.
Perform other duties as assigned.
Communicate effectively with clients, lawyers, business professionals, and external audiences; produce high-quality work and respond to correspondence efficiently and professionally.
Meet deadlines, manage competing priorities, comply with firm policies and procedures, and maintain confidences.