Legal Support Assistant - Iselin, NJ (Metropark)

Baker Donelson•Woodbridge Township, NJ

5h•$51,000 - $56,000•Onsite

About The Position

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC, a law firm with over 650 attorneys throughout the United States, has an opening for a Legal Support Assistant in our Iselin, NJ (Metropark) office. This role requires physical presence in the office as an essential duty. The position involves a variety of administrative and support tasks within a law firm environment, including client interaction, document preparation, file management, and coordination with internal and external parties.

Requirements

Ability to transcribe legal documents, correspondence and reports from rough draft, dictation, or transcription at least 65 wpm.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Ability to proofread typed material for grammatical, typographical or spelling errors.
Interpersonal skills necessary in order to communicate by phone and in person and follow instructions effectively with a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
Work occasionally requires a high level of mental effort and strain when producing a high volume of information.
Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.
Must provide minimum authorization to work in the United States.

Nice To Haves

College degree preferred, but not required.

Responsibilities

Greets clients and other office visitors.
Handles parking validations.
Maintains neatness of reception, conference room and visiting attorney office areas.
Coordinates conference room scheduling and event planning with Office Coordinator.
Maintains office supply and pantry inventory.
Submits invoices for payment.
Inputs work orders with property management.
Assists Office Administrator with vendor issues.
Provides services such as duplication, printing, scanning, mailing.
Proofreads all work for accurate content and context.
Prepares expense reports and check requests.
Assists with client bills.
Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
Prepares and maintains client and office files both in electronic and paper filing systems.
Liaises with third party vendors when necessary to coordinate services.
Performs data entry, which includes inputting clients' personal biographic or corporate information into firm software.
Schedules and coordinates meetings and conferences which may include distribution of materials.
Coordinates and schedules travel arrangements which include: transportation, automobile rentals, and hotel reservations.
Accurately inputs attorney time into the accounting system when necessary.