Legal Support Assistant - Labor and Employment

Seyfarth Shaw LLP•Chicago, IL

4d•Hybrid

About The Position

As a Legal Support Assistant in the Labor and Employment department, you will perform a variety of secretarial and/or administrative duties for assigned attorneys. You will interact with colleagues in a team setting and uphold the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

Requirements

5-7 years of experience as a Legal Support Assistant with an emphasis in litigation preferred.
Ability to manage vendor invoices.
Proofreading, attention to detail and solid grammar/spelling skills a must.
High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
Typing speed/accuracy: 70 wpm with accuracy.
Legal citation and legal terminology expertise.
Familiarity with InTapp, Aderant, iManage/DMS, Chrome River, Forte or similar technology.
The ability to organize, prioritize and meet the demands of multiple attorney assignments.
Flexibility to work overtime occasionally.
Good attendance and punctuality.

Nice To Haves

Labor and Employment experience is a plus.

Responsibilities

Input, revise, and finalize correspondence, memoranda and other legal documents.
Draft routine correspondence, memoranda and other documents.
Use a high degree of proficiency with PACER and e-filing procedures.
Proofread documents and check for appropriate formatting, spelling and grammar.
Receive, review and print electronic faxes. Deliver paper faxes as necessary.
Sort, date and read incoming mail. Prepare documents and packages for mail, messenger and overnight delivery.
Prepare expense reports, manage vendor invoices, mailings, and travel arrangements.
Complete client/matter forms. Request conflicts of interest checks. Open new files.
Maintain all client and general files. Conduct periodic review for possible storage of old files and prepare files to be closed.
Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
Provide overflow assistance and secretarial support for LSA Team Members’ attorneys and paralegals.
Other duties and projects as assigned.