Legal Support Assistant

Sidley Austin•Washington, DC

22h•$62,000 - $78,000•Remote

About The Position

The Legal Support Assistant provides administrative, organizational, and clerical support to attorneys and legal personnel on the FAS Team. This role supports a collaborative team environment by coordinating workflow, assisting with client and matter administration, maintaining attorney schedules, and ensuring timely completion of administrative and legal support tasks. The Legal Support Assistant works closely with attorneys, practice assistants, business professionals, and clients while maintaining confidentiality, professionalism, and attention to detail.

Requirements

3+ years of administrative, legal support, or professional services experience; or equivalent combination of education and experience.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple assignments and prioritize competing deadlines.
Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

Prior law firm or professional services experience.
Experience supporting multiple professionals in a fast-paced environment.
Familiarity with legal terminology and document formatting.
Experience with billing, expense reporting, and matter management systems.
Bachelor’s degree or equivalent work experience.
Strong interpersonal and client service skills
Initiative and adaptability
Analytical and problem-solving abilities
Professionalism and reliability
Ability to work collaboratively within a team environment
Ability to work effectively under pressure and meet deadlines
Strong technical aptitude and willingness to learn new systems and processes

Responsibilities

Maintain attorney calendars, schedule meetings, coordinate conference rooms, and assist with logistics for internal and client meetings.
Coordinate domestic and international travel arrangements, including air, hotel, rail, and car reservations; prepare travel itineraries and process expense reimbursements.
Assist with time entry, proofreading, and editing attorney time records for accuracy and completeness.
Support billing and matter management functions, including preparation of billing reports, monitoring client billing requirements, assisting with estimate reporting, and responding to client inquiries.
Process new business intake forms, conflict checks, and new matter requests in coordination with Firm administrative departments.
Prepare, revise, format, and proofread legal and business documents, including correspondence, presentations, memoranda, engagement letters, spreadsheets, and client deliverables.
Assist attorneys with document management, electronic filing, redlining, table creation, and document organization.
Coordinate with internal departments including Accounting, IT, Human Resources, Records, and Practice Administration to complete assigned tasks and projects.
Maintain organized electronic and physical files in accordance with Firm policies and procedures.
Provide general administrative support to attorneys and team members as needed.
Demonstrate flexibility and teamwork in supporting changing priorities and workload demands.