Legal Studies Admissions Coordinator, Law School

Vanderbilt University•Nashville, TN

2d•Hybrid

About The Position

The Legal Studies Admissions Operations Coordinator manages recruitment, admission, and enrollment operations across the Legal Studies offerings, including the LL.M. program, M.L.S. program, and summer programs. The Coordinator processes confidential applications and application materials to these programs, provides program-level assistance for recruiting events including shipping collateral and admissions materials to event venues, and coordinates logistics for prospective student information sessions. The Coordinator also provides administrative support to the Assistant Dean for Legal Studies and the Associate Director of Legal Studies Admissions while serving as the initial point of contact for the Legal Studies admissions team. This position is located in Nashville, TN and is expected to work in person, on campus four days a week. Among the nation’s leading law schools, Vanderbilt stands out for its distinguished faculty; highly talented students; collegial and collaborative school culture; graduates’ top-tier employment outcomes; and global alumni network. The Legal Studies team of professionals serves and delivers all educational programming at the Law School outside of the residential J.D. program. The Legal Studies team operates the admission and enrollment of the domestic LL.M. program, operates the undergraduate Legal Studies minor, and operates all aspects of the M.L.S. program from admission to course delivery. The Legal Studies team serves prospective students, the Law School, enrolled students, alumni, and the larger legal profession through its commitment to high standards of professional conduct and ethical behavior, accuracy and candor in providing information to prospective students; adherence to principles of equity and inclusion; respect for confidentiality; and excellent customer service.

Requirements

A bachelor’s degree or equivalent relevant experience is necessary.
A minimum of 2 years of relevant experience is necessary.
Advanced level interpersonal and communication skills are necessary.
Ability to perform complex tasks and to prioritize multiple projects is necessary.
Strong organizational, project management skills and proficiency with Microsoft Office and university and law school systems (i.e., Zoom, WeChat, Canva, Omni) are necessary.

Nice To Haves

Experience in a higher education setting or student services environment is preferred.
Prior experience and/or working knowledge of Slate and LSAC UNITE systems is preferred.

Responsibilities

Serve as a primary point of contact for M.L.S. and LL.M. admission inquiries, requiring knowledge of the law school and Admissions Office print and electronic information resources.
Answer email for the M.L.S. and LL.M. inbox or distribute email to appropriate staff members.
Answer telephone calls courteously and professionally.
Handle difficult situations in a “high stakes” environment.
Utilize Slate and LSAC UNITE admissions database / customer relations management systems.
Utilize web content management, Instagram account management, Canva designs, WeChat messaging, and Microsoft Office Suite (especially Excel).
Process incoming physical mail: upload to applicant record or distribute to appropriate staff.
Collaborate with the JD Admissions team when necessary to provide office-level support and service.
Process electronic applications as they are received using Slate and LSAC UNITE systems.
Collaborate with third-party recruiting teams to process M.L.S. applications.
Generate application fee waivers in Slate when approved.
Identify missing materials / incomplete items and resolve by communicating directly with applicants or coordinating with the Legal Studies team.
Upload and finalize LL.M. application decisions including scholarship awards.
Update application status as appropriate.
Accept special processing assignments as needed, e.g., Character & Fitness summaries, or transfer query spreadsheet.
Provide administrative and general assistance to the Associate Director of Legal Studies Admissions and Assistant Dean for Legal Studies.
Assist the Legal Studies team in planning communications, website updates, and by attending and helping to run virtual recruiting events.
Manage and administer the LL.M. WeChat group.
Ship recruiting event materials for the LL.M. recruiting season and track delivery.
Keep track of stock of recruiting collateral, i.e., Viewbook, Fact Sheet, and update the Associate Director of stock.
Regularly update LL.M. websites, including the LL.M. Recruiting Events site, the Welcome Entering Students site, and the Housing Recommendations site, using Omni.
Serve as the Admissions liaison with M.L.S. team, including working with third-party vendors and Communications team to support recruitment and admission of M.L.S. students.
Coordinate and host prospective student Zoom meetings for LL.M. and M.L.S. applicants.
Serve as the primary contact for M.L.S and LL.M. applicants and entering students.
Act as the primary point of contact for working with third-party vendors for post-admission communication and admit kit shipping.
Collect confirmed mailing addresses from LL.M. admitted students and M.L.S. admitted students by routinely running a Slate query and by communicating directly with the students, working with third-party vendors to ensure correct information is shared, and track and manage until confirmed delivery.
Read applications and render admissions decisions in a timely manner across LL.M. and M.L.S. programs.
Assist the Assistant Dean for Legal Studies in implementation of new M.L.S. scholarship programs and recruitment tools.
Monitor receipt of final transcripts for matriculating M.L.S. and LL.M. candidates.
Communicate with URO regarding transcripts in CAS report received from LSAC.
Upload in Slate all final transcripts received directly from foreign universities, updating URO when received.
Maintain spreadsheet reflecting universities and degrees conferred.
Provide support during summer months to welcome entering LL.M. students arriving on campus from abroad by providing information about the university and Nashville and escort to campus offices.
Assist in onboarding M.L.S. and LL.M. students leading up to and upon their arrival by collaborating with the Associate Director of Legal Studies Admissions and University administration on final transcripts, any relevant immigration needs, I-20 processing, immunization statuses, Commodore Card photos, arrival check-in, and ongoing needs of students.
Collaborate with the Legal Studies Program Manager for onboarding and enrollment of M.L.S. students, including Orientation support.
Conduct annual outreach to global M.L.S. and LL.M. alumni. Collect updates on current employers and location.