Program Coordinator - Law School

Duke Careers•Durham, NC

1d•$45,661 - $73,140•Onsite

About The Position

As a Program Coordinator at Duke University School of Law, you will play an integral role in supporting two nationally recognized law school centers while collaborating with faculty, students, donors, alumni, and external partners. Your organizational expertise, commitment to service excellence, and ability to coordinate complex programs will help advance scholarship, teaching, and public engagement within the Duke Law community. In this role, you will support the Center for the Study of the Public Domain and the Firearms Law Center, serving as a key contributor to program administration, faculty support, research initiatives, and educational activities that enhance the student and faculty experience.

Requirements

Bachelor's degree or an equivalent combination of relevant education and experience.
One year of experience in program administration or in academic, instructional, student support, or related programmatic environments.
Strong organizational and project coordination skills.
Ability to analyze information and identify effective solutions to complex problems.
Excellent verbal and written communication skills, including editing and proofreading.
Proficiency with Microsoft Office applications and the ability to quickly learn new systems and technologies.
Strong attention to detail and commitment to accuracy.
Ability to maintain confidentiality and exercise sound judgment.
Exceptional interpersonal skills and a customer-service-oriented approach.
Ability to manage multiple priorities and meet deadlines in a dynamic environment.
Experience evaluating program effectiveness and communicating recommendations for continuous improvement.

Nice To Haves

Experience working with research databases, document management tools, or academic technology platforms preferred.

Responsibilities

Coordinate and administer a variety of programs, conferences, workshops, projects, publications, events, and center activities.
Secure event venues, coordinate logistics, develop schedules and agendas, and prepare communications and materials.
Collaborate with vendors, service providers, and external partners to ensure successful program delivery.
Monitor and track program activities, deadlines, and deliverables while maintaining accurate records and documentation.
Evaluate program effectiveness, gather participant feedback, and recommend improvements to enhance outcomes and engagement.
Conduct research on trends and best practices in legal education, conferences, and professional programming.
Track, verify, reconcile, and process expenditures, reimbursements, grants, and funding allocations.
Prepare financial reports and assist with grant reporting requirements.
Serve as a primary point of contact for faculty, students, donors, sponsors, alumni, government agencies, and other stakeholders.
Coordinate public records requests, including Freedom of Information Act (FOIA) inquiries, and prepare reports summarizing findings.
Provide guidance and support to students related to scheduling, information gathering, and report preparation.
Schedule and coordinate meetings, committees, workshops, and special initiatives.
Manage calendars, travel arrangements, websites, listservs, and other communication platforms supporting the centers.
Support faculty with teaching and course administration activities.
Prepare, format, edit, and distribute course materials in both electronic and print formats.
Upload assignments, course content, and instructional resources to learning management systems.
Assist with exam administration, grade processing, and course evaluations.
Generate class rosters, reports, presentations, charts, and other instructional resources.
Ensure financial documentation is processed accurately and in compliance with university requirements.
Participate in ongoing training and professional development opportunities.
Conduct legal and academic research using library resources, online databases, and internet-based research tools.
Assist faculty with article, manuscript, and publication preparation.
Format, edit, proofread, and cite-check scholarly materials to ensure quality and accuracy.
Coordinate copyright permissions and communications with publishers and distributors.
Create and maintain indexes, tables of cases, and research documentation.
Organize and manage electronic files, databases, and research records.