Legal Services Coordinator

The Ohio State University • Columbus, OH

3d • $20 - $26 • Onsite

About The Position

The Legal Services Coordinator in the Office of Legal Affairs provides high-level administrative and legal support to in-house counsel in a fast-paced, confidential, and deadline-driven environment. This role is responsible for managing complex attorney calendars; coordinating meetings, conference calls, and travel; and ensuring efficient day-to-day operations of assigned legal functions. The coordinator plays a key role in preparing, editing, and formatting a wide range of confidential legal documents, including contracts, reports, correspondence, and court-related materials, while ensuring accuracy, timeliness, and compliance with legal standards. The position also involves tracking deadlines, managing docketed items, and proactively following up with internal and external stakeholders to support timely completion of work. In addition, this role is responsible for maintaining organized physical and electronic files within document and case management systems; providing front-line office support by greeting visitors, responding to inquiries, and handling communications; and assisting with financial and operational processes such as invoice processing, settlements, and travel coordination in accordance with university policies. This position requires the ability to manage a high volume of varied and complex tasks with minimal supervision, exercise sound judgment, maintain strict confidentiality, and work both independently and collaboratively. A strong attention to detail, excellent organizational skills, and a proactive approach to prioritization and problem-solving are essential to success in this role.

Requirements

• High school diploma or GED
• One (1) year of relevant experience in customer service or communications, including researching, analyzing & interpreting information
• Experience in budgeting

Nice To Haves

• Two to four (2-4) years of relevant experience
• Experience in a legal setting and knowledge of legal terminology, procedures and formats
• Excellent computer and proof-reading skills

Responsibilities

• Managing complex attorney calendars
• Coordinating meetings, conference calls, and travel
• Ensuring efficient day-to-day operations of assigned legal functions
• Preparing, editing, and formatting a wide range of confidential legal documents, including contracts, reports, correspondence, and court-related materials
• Tracking deadlines, managing docketed items, and proactively following up with internal and external stakeholders
• Maintaining organized physical and electronic files within document and case management systems
• Providing front-line office support by greeting visitors, responding to inquiries, and handling communications
• Assisting with financial and operational processes such as invoice processing, settlements, and travel coordination in accordance with university policies

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED