Legal Secretary

DYADlaw. • Vista, CA

3d • Onsite

About The Position

Our expanding immigration law practice is looking for a Legal Secretary with strong knowledge of all aspects of immigration law who can hit the ground running as we build our perfect team. For clientele, we believe in defining their American Dream — and we show up for them with heart, expertise, and dedication every step of the way. You will be a member of a dynamic and developing team. Applicants must be organized professionals who can work independently and with minimal supervision. Because this is a full-time position, you must work 40 hours a week in the office. Compensation is negotiable based on experience, with the option of obtaining bonus compensation for excellent performance.

Requirements

• Must be authorized to work in the United States
• Must be available to work 40 hours per week in the office
• Proficiency in Microsoft Office and/or Google Workspace required
• Comfortable working with standard office equipment: scanner, copier, printer
• Ability to work independently and as part of a team in a fast-paced environment

Nice To Haves

• Previous experience in office administration, legal support, or a related field preferred
• Immigration law experience is a plus — we will train the right person
• Bilingual in English and Spanish strongly preferred
• Strong organizational and multitasking abilities with excellent attention to detail
• Excellent written and verbal communication skills in English and Spanish
• Strong grammar, proofreading, and attention to detail when handling legal documents
• Professional phone etiquette and client-facing service skills
• Experience with case management or document management software is a plus

Responsibilities

• Assist attorneys with administrative and clerical tasks related to active immigration cases
• Prepare, print, scan, copy, and assemble legal packets and supporting documents for submission
• Format and proofread legal documents for grammar, spelling, completeness, and formatting consistency
• Organize case materials and prepare physical and digital files for attorney review
• Contact clients regarding appointments, biometrics, interviews, hearings, deadlines, and document requests
• Follow up with clients to obtain missing documents or information required to complete legal packets
• Conduct client intakes and gather preliminary case information for attorney review
• Answer incoming calls and direct client inquiries appropriately and professionally
• Contact USCIS and other government agencies regarding case updates, notices, and appointments
• Document all communications and updates accurately in the case management system
• Maintain organized physical and digital case files in compliance with confidentiality protocols
• Assist with mail processing, certified mail, shipping labels, and package tracking
• Support scheduling, coordination, and administrative follow-up for the legal team
• Assist with general office operations as needed

Benefits

• Compensation is negotiable based on experience
• Option of obtaining bonus compensation for excellent performance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed