Legal Secretary

Balch & Bingham•Birmingham, AL

About The Position

The Legal Secretary will be responsible for a variety of administrative and secretarial duties to support attorneys. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines effectively. The ideal candidate will be proficient in legal document preparation, calendar management, and client communication.

Requirements

Proficiency in Microsoft Office Suite and video conferencing platforms.
Detail-oriented and strong follow-through skills.
Ability to work independently and collaboratively with other team members.
Ability to handle and adjust to competing deadlines and priorities.
Excellent communication skills.
Client service focused.
High school diploma or equivalent required.

Nice To Haves

Prior transactional experience preferred.
Some overtime may be required.

Responsibilities

Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.
Maintain calendar and deadlines for attorneys.
Schedule meetings and conferences.
Enter, review, and edit time entry for attorneys.
Coordinate new business intake process.
Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
Research and respond to inquiries and requests for information.
Coordinate travel arrangements.
Process expense reimbursements and check requests.
Organize and maintain files.
Provide other support as necessary.