Ag Legal Secretary

State of Nevada•Las Vegas, NV

About The Position

Legal Secretaries within the Attorney General's Office (AGO) perform specialized, complex project and case management duties for attorneys, the executive team, and other staff within the AGO to include, but not limited to, conducting research; preparing administrative, civil, criminal, legal and general documents, pleadings, and published materials; calendaring; maintaining records; assisting on legal argument preparation for all courts, bodies, and other entities; and assisting with problems and inquiries which are of a legal and general nature. Under general supervision, incumbents perform the full range of legal secretarial duties for the work unit. Experience preparing legal documents, correspondence, calendaring, electronic court filing, maintaining records, and preparing fiscal and travel related documents is required. AG Legal Secretaries perform specialized and complex project and case management duties for the Attorney General (AG), attorneys, executive team, and other staff.

Requirements

Two or more years of applicable experience as described in the job duties
Graduation from high school or equivalent education
Experience preparing legal documents, correspondence, calendaring, electronic court filing, maintaining records, and preparing fiscal and travel related documents is required.

Responsibilities

Provide specialized legal secretarial project and case management duties for the AG, boards, commissions, and agencies within the State.
Respond to inquiries on a variety of matters.
Research, draft, format, and prepare legal and general documents, pleadings, and published materials.
Proofread and verify the accuracy of citations and quotations by checking legal sources.
Process and file documents, pleadings, and published materials with appropriate courts, quasi-judicial bodies, and other entities.
Track responses and receipts due upon or after submittals/filings and dates for other subsequent actions.
Gather, compile, organize, and prepare relevant materials for use in legal and general proceedings.
Review project, case, and reference files and locate and verify specific and abstract information.
Establish and maintain legal and general correspondence filing and cross-filing systems.
Record case inventory information for record-keeping and retrieval.
Prepare files for archiving and storage in compliance with established retention schedules.
Research and maintain technical applications and related information of portals, dashboards, systems, and programs.
Provide information to State and local governments, attorneys, court personnel, the public, and others.
Gather and research a variety of information and determine information to provide or refer to others.
Serve as liaison between professional legal staff, agency personnel, and the public.
Open, review, route, and distribute incoming mail and process outgoing mail.
Maintain multiple calendars, schedule meetings and training, make travel arrangements, and prepare payment and travel claims.
Prepare and type requisitions and purchase orders.
Perform related duties as assigned.