Legal Secretary
Baker McKenzie•Palo Alto, CA
•Hybrid
About The Position
The Legal Secretary role is responsible for providing secretarial and administrative support to attorneys. This includes preparing correspondence and legal documents, managing attorney calendars, scheduling meetings and travel, updating presentations, and organizing email and phone calls. The role also involves responding to information requests, typing various documents, and proofreading for accuracy. A key aspect of the role is to volunteer assistance to others, work harmoniously in a team environment, and share expertise readily with staff members.
Requirements
- High School Diploma or equivalent; secretarial Degree preferred
- A large amount of legal secretarial experience; work experience in a legal or professional services environment
- A minimum of Intermediate knowledge of Word, Excel, and PowerPoint
- Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
- Very able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
- Can work independently prioritizing work and meeting deadlines
- Knowledge of marketing resources and relevant materials
- Excellent English verbal and written communication skills
- Actively pursues opportunities for self-development/collaboration
- Understands Firm structure and available resources
- Looks for ways to improve processes and/or procedures
- Some analytical ability is required to find solutions to various administrative problems and prioritize workloads
Nice To Haves
- secretarial Degree preferred
Responsibilities
- Prepare attorneys' correspondence, and other legal documents as requested
- Ability to appropriately draft information on behalf of the timekeeper with little or no direction
- Manage attorneys' calendars
- Schedule and organize complex activities such as meetings, travel, and seminars
- Update and proof visual presentations
- Organize and prioritize large volumes of email and phone calls
- Respond to regularly occurring requests for information
- Type general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar making appropriate changes
- Volunteers to assist others in practice groups and office. Works harmoniously in a team environment and fosters team spirit
- Share information and expertise readily with staff members at all levels
Benefits
- medical
- dental
- vision
- 401(k)
- bonus eligible
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
