Legal Secretary
About The Position
The work involves responsibility for performing a variety of legal, administrative and higher level clerical duties requiring a knowledge of common legal terms used in the preparation of briefs and other legal documents. General supervision is received from the Attorney/department head although much of the routine work is done on an independent basis. The incumbent is responsible for clerical accuracy as to form and content and for the checking of citations and for explaining and interpreting proper legal procedures to attorneys and the general public. Leeway is allowed for the exercise of independent judgment in planning and carrying out assignments; performs other related work as required.
Requirements
- Thorough knowledge of general legal principles, practices, and procedures
- Thorough knowledge and skill with computers, electronic communication, scanning, word processing, managing spreadsheets, and accessing electronic data
- Thorough knowledge of office procedures, terminology and equipment
- Thorough knowledge of business and arithmetic and English
- Ability to pay close attention to details
- Ability to handle routine administrative details independently, including the composition of letters and memoranda
- Ability to understand and carry out complex oral and written instructions
- Ability to establish and maintain cooperative relations with the public and other governmental and private agencies
- Ability to transcribe dictation at an acceptable rate of speed
- Ability to operate an alphanumeric keyboard at an acceptable rate of speed
- Ability to maintain confidentiality, exhibit integrity, honesty, and good judgment
Responsibilities
- Takes and transcribes the dictation of legal briefs, petitions, motions, orders, opinions, notices and other legal documents
- Assists in the preparation of pleadings, petitions, motions, contracts and other legal documents
- Proofreads such documents which includes the checking of citations in original reference for accuracy and completeness
- Files, records and dockets all cases received at the County court
- Processes applications for reduction of charges
- Contacts clients, local courts, and other law enforcement agencies as necessary to obtain information
- Prepares daily civil court calendar and records all dispositions and adjournment
- Receives, handles, sorts and distributes all incoming mail
- Researches and obtains legal reference material when requested
- May act as a liaison with other agencies
- Uses computer to type materials from copy, rough draft, dictating machine and other detailed instructions
- Prepares vouchers for settlements and judgments and subpoenas
- Performs a variety of general clerical and stenographic duties of a corresponding degree of difficulty
- May serve legal papers on attorneys and clients
- Performs other related duties as required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
