Legal Secretary

Emerald AI•Washington, DC

21d•Hybrid

About The Position

We're looking for a Legal Secretary to serve as the operational engine and a key contributor to our Legal team. This is a high-impact role, working with a legal team that interacts with every part of the company. You'll work directly with the Head of Legal & Policy across a variety of matters, serving as a key contact, responding to requests from business partners and counterparties, and managing complex and growing activities. This role requires a high degree of ownership and judgment -- you'll be expected to operate independently, prioritize effectively in a fast-moving environment, and exercise discretion with confidential and sensitive information.

Requirements

4+ years of experience as a legal secretary, legal assistant, paralegal, or legal operations coordinator, in a law firm practice group or in-house legal department
Ability to manage multiple and competing tasks, processes, and activities; experience maintaining contract repositories and providing administrative support across commercial activities
Experience with contract administration and e-signature platforms
Adept in executive and administrative support
Exceptional attention to detail, discretion, and judgment handling confidential information
Excellent written and verbal communication skills; able to interact professionally with executives, regulators, and outside counsel
Comfortable operating in ambiguity and a fast-paced environment

Nice To Haves

Hands-on experience with AI tools and workflow automation
Experience with technology, AI/ML, or energy-related companies and/or industries
Experience building and improving upon legal processes and structures
Familiarity with regulatory docket and filing systems

Responsibilities

Assist with drafting, editing, proofreading, and filing legal documents and correspondence
Build and manage organizational systems; improve and automate existing processes
Provide executive and administrative support to legal team, from scheduling to communications and correspondence
Prepare meeting materials, agendas, and briefing packets; track action items and follow-ups to completion
Coordinate travel, hearings, conferences, and other engagements
Manage contracting intake through execution; build and maintain contract repositories
Track filing deadlines and comment windows across federal, state, and international regulatory proceedings; assist with assembling and submitting filings and monitoring dockets
Design and document repeatable processes for recurring legal workflows, including contract intake, signature routing, deadline tracking, and matter management
Conduct research, summarizing and compiling findings for legal team
Manage outside counsel and vendor coordination, including engagement logistics and invoicing; manage relevant budgets