Legal Secretary

F3 Law•Edwardsville, IL

11d•Hybrid

About The Position

F3 Law provides essential legal support to schools, colleges and other public entities, helping them navigate complex legal issues to fulfill their mission of serving students and communities. The Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm’s clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change.

Requirements

High school diploma or GED
In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software
A minimum of THREE (3) years of experience as a litigation secretary working with multiple attorneys

Nice To Haves

Associates/ Bachelor's degree preferred
transactional law and administrative hearing knowledge is a plus

Responsibilities

File management and document production
Extensive experience with e-filing in administrative, state, and federal courts
Draft, proofread, and edit correspondence
Client interaction/communication with clients, courts, and attorneys
Knowledge of court rules and civil procedures in State and Federal jurisdictions
Legal calendaring via Juralaw and other electronic court rule programs
Management of multiple calendars, appointments, and travel arrangements
Preparation of travel/expense reimbursements
Provide routine information to callers, clients, and visitors
Accept and sign for deliveries and maintain an incoming delivery log
Open and distribute mail daily
Maintain file integrity by adhering to filing system procedures
Order office supplies under the supervision of the Office Manager
Schedule meetings and manage the use of conference rooms and guest offices
Coordinate catering, room set-up, and A/V or other technology needs
Maintain, set up, and clear conference and supply rooms
Order and stock kitchen supplies, clean kitchen, and set up coffee equipment throughout the day
Perform routine clerical work and serve as a backup for the records clerk and secretaries; may serve as a primary records clerk for smaller offices
Be willing to travel/work in St. Louis office location as needed.