Legal Secretary

Grand Traverse County Michigan

29d•Onsite

About The Position

Grand Traverse County is seeking a Legal Secretary to provide independent legal secretarial and confidential litigation support to the Prosecuting Attorney’s office. This role involves gathering and analyzing information, preparing legal documents, managing case files, and providing customer service. The position requires strong organizational skills, attention to detail, and the ability to work effectively within a team environment. Employees must meet minimum requirements and successfully perform all essential duties with or without reasonable accommodations.

Requirements

Graduation from High School, or G.E.D.
Three (3) or more years of related legal experience is required.
Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
Specialized knowledge of legal principles and practices
Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners and telephones
Skill in use of personal computer software, including spreadsheet development and word processing
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers, and representatives of other agencies.
Skilled in researching and resolving problems in order to ensure compliance
Ability to develop, layout and implement clerical procedures and operations from general instructions
Ability to comprehend, process and apply both verbal and written skills appropriate to the job
Ability to explain complex policies and processes in layman’s terms
Ability to accurately organize and maintain paper documents and electronic files
Ability to maintain the confidentiality of information and professional boundaries
Able to use County resources effectively and efficiently.

Nice To Haves

College level course work in a related field may substitute for up to one year of experience.

Responsibilities

Provides litigation support as well as confidential administrative support to attorneys.
Assembles information into proper legal form, files with appropriate court, and maintains control over the flow of documents, records, and files.
Processes, compiles, researches, and analyzes legal information, and prepares and verifies reports, correspondence, and other documents utilizing applicable software, within established procedures.
Transcribes legal dictation, conferences, and interviews.
Provides comprehensive customer service, including delivery of accurate, prompt, and courteous assistance on complex policies, guidelines, and standard practices to internal and external customers, both verbally and in writing.
Sorts, files, and maintains materials and filing systems (paper, computer or imaging), retrieves file materials, and keeps a record of file movement.
Schedules and maintains department calendars and ensures court deadlines are met.
Uses a wide variety of office machines such as printers, personal computers, facsimile machine, postage machine, adding machine, scanners, and copiers.
Uses a wide variety of office software such as Microsoft Word, AS-400 and Prosecutor by Karpel for case management.

Benefits

Medical: The County offers employees a high-deductible plan through Priority Health. To help cover the cost of the deductible, Grand Traverse County will deposit a contribution amount up to $2,000 into an employee Health Savings Account every year. You may also direct deposit funds into this account every pay period.
Vision: The County provides a no cost plan for employees. We also offer an enhanced plan through EyeMed.
Dental: Our dental insurance provider is Delta Dental. You will pay no costs or premium for diagnostic and cleaning services.
Wellness: Grand Traverse County is committed to creating a culture of health. We provide a variety of incentives and programs that allow you to live a healthy lifestyle.
Employee Recognition: We highly value our employees, which we show by providing our employees awards and recognition throughout the year, and on anniversary dates.
Tuition Reimbursement: Employees are reimbursed up to $5,250 annually for enrollment in courses at an accredited college, university, or trade school.
Vacation: Grand Traverse County provides a generous amount of vacation days to benefitted employees so you can spend time with family and friends.
Holidays: The County gives you 12 days a year to celebrate holidays. Beyond these 12 days, you will receive additional floating holidays to use at your discretion.
Personal Leave: Employees receive up to 72 hours annually depending on contract, to use for appointments, take care of family needs and other personal reasons. Employees are paid every year for unused personal leave up to 40 hours.
Parental Leave: Employees may take up to 6 months of leave to begin at birth or date of adoption of their child.
Retirement: Grand Traverse County offers a defined contribution through MERS. The plan includes a generous match that fully vests after 6 years of employment.
457(b) Retirement Plans: The County also offers optional 457(b) deferred compensation and Roth retirement plans with matching contributions up to an approved amount, based on applicable contract provisions.
Life Insurance: Benefitted employees automatically receive life insurance.
Short Term Disability: The County provides a plan through Mutual of Omaha, which pays two thirds of your salary or wages for a maximum of 182 days.
Long Term Disability: The County provides a plan through Mutual of Omaha, which pays 60 percent of your salary or wages for a maximum of 24 months.