Legal Secretary

Akin Gump Strauss Hauer & Feld LLP•Washington, DC

1d•$80,000 - $100,000•Hybrid

About The Position

Akin Gump Strauss Hauer & Feld LLP is seeking a Legal Secretary to support the International Trade practice in their Washington, DC office. This role offers hybrid work capabilities and is responsible for providing secretarial and administrative support to attorneys, advisors, and other administrative personnel. The Legal Secretary is expected to perform all job duties with a commitment to superior client service, quality work products, and fostering teamwork and continuous improvement.

Requirements

High School Diploma or equivalent
Minimum of five years of secretarial experience supporting international trade partner level attorneys
Ability to type at least 70 words per minute with accuracy
Thorough knowledge of MS Office applications including Word, Excel, PowerPoint, and Outlook
Proficiency in eFiling and all court procedures
Ability to produce TOCs and TOAs manually & accurately.
Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position)
Excellent written and oral communication skills, including grammar, spelling and punctuation
Ability to read, comprehend and follow instructions
Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment
Proficiency with advanced telephone functions, including conference calling and voicemail
Excellent telephone manner
Familiarity with legal filing and record-keeping practices
Calendar management and case tracking
Strong organizational skills
Ability to perform clerical tasks with a high degree of accuracy
Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines and telephones
Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion
Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities
Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm
Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc.
Strong service orientation
Commitment to maintaining confidentiality of client and office information, and adhering to the Firm’s Core Values
Commitment to professional growth

Nice To Haves

Specialized secretarial degree, associate and/or bachelor's degree desirable but not required
Some paralegal experience desired but not required
Shorthand or fast notes (if applicable to position)

Responsibilities

Type and edit legal and other documents from handwritten or typed materials.
Copy, distribute, send, and file completed work.
Proofread and redline work for accuracy in copy, format, grammar, punctuation, and syntax.
Receive, screen, and transmit telephone calls, conference calls, and messages.
Handle incoming and outgoing mail.
Perform secretarial functions for firm administrative tasks, including processing new client/matter requests, client bills, time reports, and expense reports.
Set up and maintain files.
Coordinate conferences, meetings, and appointments.
Coordinate travel arrangements, including securing transportation and hotel accommodations.
Coordinate work with office, firm, and third-party service departments.
Provide secretarial assistance to visitors, summer associates, and attorneys whose secretaries are absent.
Accept overflow work as needed.