Legal Secretary

Balch & Bingham•Birmingham, AL

About The Position

The Legal Secretary will be responsible for preparing and editing legal documents and correspondence, organizing and maintaining files, managing schedules and deadlines, and providing administrative support within a legal environment. This role requires proficiency in Microsoft Office Suite, knowledge of ABA Litigation Codes, and prior litigation experience, including electronic filing systems in Alabama state and federal courts. The ideal candidate will be client-service focused, detail-oriented, and able to manage competing deadlines.

Requirements

Proficiency in Microsoft Office Suite, particularly Excel, along with experience using video conferencing platforms in a professional environment.
Knowledge of ABA Litigation Codes for proper assignment to matters.
Ability to work independently and collaboratively with other team members.
Ability to handle and adjust to competing deadlines and priorities.
Strong attention to detail and excellent organizational skills.
Client service focused.
Prior litigation experience required, including experience with electronic filing systems in state and federal courts in Alabama.
High school diploma or equivalent required.

Nice To Haves

Experience with Electronically Stored Information (ESI) is preferred.

Responsibilities

Prepare and edit legal documents and correspondence including letters, memos, briefs, pleadings, discovery, and reports.
Organize and maintain electronic and/or paper files.
Maintain and track schedules, deadlines and calendars.
Schedule meetings and conferences.
Coordinate travel arrangements.
Answer incoming telephone calls.
Enter, edit and/or finalize billable time and client billings, adhering to Outside Counsel Guidelines for multiple clients.
Research and respond to inquiries and requests for information.
Maintain confidentiality of work product.
Provide other support as necessary.