Legal Secretary

Gila, County of•Globe, AZ

30d•Onsite

About The Position

The purpose of this position is to assist an assigned attorney, providing administrative support and customer service. This position provides administrative and clerical support to the assigned prosecutor in order to ensure that all assigned cases are prepared and organized. The secretary manages the prosecutor's schedule and caseload, types pleadings, and sets up interviews, court coverage, and meetings with victims and/or witnesses, etc. The role is also responsible for answering phones, dealing with visitors, and assisting other agencies with their requests.

Requirements

High School Diploma or GED with additional specialized or technical training courses.
Five (5) years legal secretarial experience; or equivalent combination of education, training and experience.
Must possess and maintain a valid Driver’s License if position duties require.
Database management; clerical; customer and personal service; English language and composition; law and government.
Principles of record keeping, case files and records management; legal terminology, forms and documentation; legal processes and procedures; court processes and procedures for filing of legal documents; applicable State and Federal rules, codes and regulations; business and personal computers, and business office software applications; County policies and procedures; business English, spelling, punctuation and grammatical usage.
Active learning; active listening; critical thinking; analytical writing; customer service; time management; multi-tasking; typing and data entry.
Transcribing dictation especially legal terminology; effectively communicating in written and verbal forms; writing and completing accurate reports, legal documents and correspondence; assessing and prioritizing multiple tasks, projects and demands; effective verbal and written communication; establishing and maintaining effective working relations with co-workers; officers of the court, relevant agencies and the public.
Recognize patterns and order information; focus; multi-task; read and write at college level; read and write at professional level .
Prepare legal and technical correspondence; read legal documents and extract relevant information; transcribe legal dictation; manage attorney calendars and schedule complex meeting agendas; conduct case research and collect data; prepare and maintain case files.

Nice To Haves

Incidental contact with the public may occur as part of the work location.

Responsibilities

Prepares legal pleadings, forfeiture documents, and logs; prepares summonses, indictments, long-form complaints, subpoenas for trial, and certificates of service.
Performs various legal secretarial duties in support of assigned attorneys including document preparation, scheduling, and calendaring, case research and data collection, and trial preparation.
Manages and maintains attorney calendars, including meetings, court appearances, weekly on-call lists, law and motion days, and training.
Calendars incoming court documents and minute entries; schedules interviews, oral arguments, hearings, and conference calls; and coordinates schedule changes.
Takes notes and documents court proceeding case files; distributes case files to appropriate secretary or prosecutor.
Prepares case files and documentation for trial; organizes and prepares trial notebooks; coordinates marking of evidence; transcribes interviews for incorporation in trial procedures; and ensures evidence has been tested and materials, evidence, and witnesses have been disclosed to defense.
Monitors and maintains case files from opening to closure; updates case statuses in Judicial Dialog and on case/warrant lists; coordinates flow of judicial pleadings and filings; and maintains appeal cases and coordinates relevant documentation.
Conducts case research and collects data on defendants; obtains criminal histories, case histories, addresses, and defendant descriptions.
Answers and routes incoming calls; responds to general inquiries; replies to emails; communicates with County employees, elected officials, State agencies, attorneys, victims, defendants, and other relevant parties regarding cases.
Performs other duties as assigned.