Legal Secretary

Jackson Lewis•Minneapolis, MN

26d•Hybrid

About The Position

Jackson Lewis P.C. is seeking a Legal Secretary/Administrative Assistant to support multiple labor and employment litigation attorneys. This role is crucial for providing strong legal and administrative support, including drafting/revising correspondence and pleadings, e-filing, conducting legal research, and managing administrative tasks such as calendar maintenance, attorney expenses, invoice submission, and travel arrangements. The ideal candidate will be highly organized, detail-oriented, and a team player with at least 3 years of recent litigation secretary experience, including electronic filing.

Requirements

At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.
Experienced with trial preparation and briefs.
Strong verbal and written communication skills, as well as excellent proofreading skills.
Ability to timely respond to deadlines, balance workload and take initiative.
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
Experience with law firm software including billing, expense, document management, etc. is a plus.
Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
Punctual with excellent attendance.
High School diploma or equivalent required.

Nice To Haves

4-year college degree preferred.

Responsibilities

Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
Provide support for four+ attorneys in employment law matters and backup support as needed.
Interact with internal departments, outside agencies, vendors and clients.
Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
Handle a wide variety of complex and confidential time-sensitive material.
Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.
Maintain calendars, CLE, reports and time records.
Book and organize travel arrangements as needed; assist with expense reimbursement.
Various office and client filing.
Other office administrative functions as needed.