Legal Secretary - Community Associations

STARK & STARK P C•Hamilton Township, NJ

4d•$50,000 - $70,000•Onsite

About The Position

Stark & Stark is actively hiring a Legal Secretary for our Community Associations practice in our Hamilton, NJ office. In this full-time, on-site role, you’ll work closely with attorneys, clients, and other professionals to deliver excellent work on behalf of our clients. If you’re ready to do challenging work in a fast-paced, collegial environment, we want to hear from you.

Requirements

At least two years of law firm experience.
Comprehensive knowledge of Microsoft Office is a must.
Self-directed, and detail oriented with a high level of accuracy.
Able to organize and manage multiple tasks in a fast-paced environment.
Ability to maintain a high level of discretion, judgment, confidentiality, professional and ethical standards in communications with both external and internal parties.
Well organized and able to see an assignment through to successful conclusion.
Self-directed; able to think analytically and solve problems with little direction.
Able to demonstrate a customer service demeanor regardless of the person or issue at hand.
Ability to learn and adapt to emerging technologies in the legal field.

Nice To Haves

Legal secretarial or comparable legal administrative experience in Community Associations matters is a plus.
Knowledge of Filevine, NetDocuments and Rippe is a plus.

Responsibilities

Prepare, revise, proofread, and finalize a wide range of legal documents, correspondence, forms, templates, governing documents, and filings for attorney review and approval.
Provide administrative and legal support to attorneys in the Community Associations practice, helping manage a fast-paced workflow involving homeowner, condominium and cooperative association matters.
Professionally answer and handle phone calls and act as client liaison on practice matters.
Maintain organized and accurate electronic case files, including document management, scanning, copying, filing, faxing and mailing.
Coordinate and prepare materials for association-related filings and transactions, including annual reports, attorney registrations, e-recordings, governing-document books and online versions, and other practice-specific submissions.
Assist with billing inquiries, expense-related submissions, settlement or disbursement documentation, and follow-up activities as needed.
Handle other responsibilities as directed.