Legal Secretary

Genesis Women's Shelter & Support•Dallas, TX

3d•Onsite

About The Position

The Legal Secretary will serve as a liaison for the department, greeting clients, screening and routing visitors and incoming calls, and answering routine inquiries. This role provides routine secretarial support to the staff of the Legal Department in an efficient and conscientious manner. The Legal Secretary will work with clients represented by the Legal Department and clients referred to the Pro Se Clinic, offering direct support by assisting in assessing necessary documents, answering questions, and helping with form completion. Responsibilities include general secretarial duties such as answering phones, translating documents, filing documents via e-file, and managing mail. The role involves greeting clients, routing visitors, assisting attorneys with tasks like copying, typing correspondence, filing paperwork, and maintaining office supplies. Client communication and retrieval of documentation, records, and evidence are key. The Legal Secretary will act as an interpreter, maintain client files (both paper and digital), and manage electronic records with notes, correspondence, scanning, filing, and calendaring. Confidentiality and professionalism are paramount. Additional duties include assisting clients with pro se services via a legal text line, creating and updating forms for the Pro Se Clinic, and maintaining the professional appearance of the Legal Suite.

Requirements

High School Diploma
Bilingual (English/Spanish) required, both verbal and written.
1 or more years of secretarial and administrative experience within a legal setting, preferably in Family Law.
Basic computer and office technology literacy, including Microsoft Office, Outlook, Cloud based storage systems, and file management software is strongly preferred.
Ability to type with proficiency.
Ability to communicate effectively, both orally and in writing.
Impeccable attention to detail and the ability to establish priorities and meet deadlines.
Ability to work independently and exercise good judgment and discretion in the performance of all duties.
Demonstrates experience with and sensitivity to varying cultural, ethnic, and social backgrounds, values, and attitudes.
Excellent interpersonal skills.

Nice To Haves

Knowledge in the field of domestic violence is a plus.

Responsibilities

Serve as a liaison for the department: greeting clients, screening and routing visitors and incoming calls, and answering routine inquiries.
Provide routine secretarial support to the staff of the Legal Department.
Work with clients represented by the Legal Department and clients referred to the Pro Se Clinic.
Offer direct support to clients in the Pro Se Clinic: assisting in assessing which documents are necessary for their case, answering questions and assisting with the completion of forms.
Provide general secretarial support including answering phones, translating documents, filing documents via e-file, and receiving and distributing mail to appropriate staff member.
Greet clients and route visitors to the appropriate staff member.
Assist attorneys with tasks such as making copies, typing correspondence, filing paperwork, and maintaining office supplies.
Assist attorneys in client communication.
Retrieve documentation, records, and evidence.
Act as an interpreter between clients and other legal staff members.
Maintain client’s paper legal files and convert files to digital upon completion of services.
Maintain accurate electronic records for all client’s files, including, but not limited to, entering notes, correspondence, scanning documents, filing, and calendaring events in electronic management system.
Maintain confidentiality and professionalism toward clients and visitors.
Assist clients with pro se services, including assisting clients via the legal text line.
Create forms for documents that are used repeatedly in Pro Se Clinic.
Update paperwork and maintain documents as needed in the Pro Se Clinic.
Assist in maintaining a professional physical appearance of the Legal Suite.