Legal Secretary - Transcription Unit

Hennepin County•Downtown Minneapolis, MN

1d•Remote

About The Position

The Hennepin County Attorney's Office is seeking a Legal Secretary with excellent transcription, organizational, typing, and communication skills to join its Transcription Unit. The Transcription Unit plays a vital role by efficiently transcribing statements, 911 calls, jail calls, audio from body cameras, squad videos, and recorded media. This is a full-time benefit earning position, internally classified as a Legal Secretary. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis.

Requirements

Two or more years of general office work experience, including one year or more of secretarial experience in a legal environment.
Completion of an approved business school/technical college program as a legal secretary, legal administrative assistant, and/or paralegal.

Nice To Haves

Experience transcribing question/answer statements made by defendants, victims, and/or witnesses, 911 calls, jail calls, audio from body cameras, squad videos, and recorded media.
Experience working with Microsoft Suite including Outlook and/or a similar email/calendar program.
Experience using, looking up, and maintaining information in electronic databases.
Experience in a public law office or court setting.
Experience working with client records that contain highly confidential information that have to be handled and stored according to specified security procedures.
Strong organizational and time management skills.
Ability to type 60 or more words per minute.
Ability to quickly learn complex information/concepts and apply them effectively when dealing with ambiguous assignments.
Ability to interact with the general public and staff members with tact and discretion.
Ability to identify problems and make decisions based on confidential issues.
Ability to meet deadlines and produce accurate work results in a fast-paced office environment.

Responsibilities

Transcribe and proofread with speed and accuracy question/answer statements made by defendants, victims and/or witnesses, 911 calls, jail calls, audio from body cameras, squad videos, and recorded media.
Follow office and court rules and procedures.
Input, retrieve, modify, and/or delete stored information in computerized systems; open, organize, and close files; copy, fax, scan, email, e-file, and distribute documents.
Operate and maintain PC, software, internal databases, printers, fax, and copy machines.
Communicate in person, by phone, and via email/instant message with office staff clearly and professionally.