Legal Secretary

Jackson Lewis•Long Island, NY

3d•Hybrid

About The Position

Jackson Lewis P.C. is a law firm focused on employment and labor law. They are seeking a Legal Secretary to support multiple attorneys in their Albany, New York, Long Island, New York, or Berkley Heights, NJ offices. The role involves providing a full range of support, including document preparation and maintenance, expense reporting, calendar management, and other legal tasks. The firm emphasizes proactive strategies, strong policies, and business-oriented solutions to cultivate high-functioning workforces and foster a sense of belonging and respect.

Requirements

3 years minimum legal experience, preferably in employment law.
Solid understanding of basic technical legal terminology.
Solid experience working in ECF and New York state e-filing systems.
Solid experience in working with document database system (Netdocs or similar).
Proficiency in Windows environment including Word and Outlook.
Familiarity with state and federal rules and procedures, general legal procedures.
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.
Reliable with punctuality and attendance.

Nice To Haves

Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
Experience supporting 4 plus active attorneys at one time a strong plus.
Experienced with trial preparation a plus.
Associate Degree or 4-year college degree preferred, or relevant experience considered.

Responsibilities

Maintain electronic case files and update as needed following set protocols for search ease.
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.
Assist with preparation of administrative filings/exhibits in agency matters.
Assist with preparation of exhibits for submission in a variety of matters.
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
Complete monthly expense reports for assigned attorneys.
Assist attorneys with monthly client invoicing in conjunction with our billing department.
Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm’s travel agency.
Prepare notebooks and proofreading of documents.
Run conflict checks and open new client engagements in conjunction with our new business team.
Continued knowledge and basic status of current cases and projects of assigned attorneys.
Handle a wide variety of complex and confidential, time-sensitive material.
Perform other administrative duties as assigned.