Legal Secretary
About The Position
Jackson Lewis P.C. is a law firm focused on employment and labor law, with over 1,000 attorneys nationwide. They help employers develop proactive strategies and business-oriented solutions. The firm is highly ranked for Labor and Employment Litigation, Employment Law, and Labor Law. This role supports multiple labor and employment litigation attorneys, requiring strong legal and administrative support skills. The position involves drafting and revising legal documents, e-filing, conducting legal research, and assisting with administrative tasks such as calendar maintenance, expense management, and travel arrangements. Advanced editing and formatting skills, including TOC and TOA, along with excellent proofreading, are essential.
Requirements
- At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
- Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
- Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.
- Experienced with trial preparation and briefs.
- Strong verbal and written communication skills, as well as excellent proofreading skills.
- Ability to timely respond to deadlines, balance workload and take initiative.
- Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Experience with law firm software including billing, expense, document management, etc. is a plus.
- Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
- Punctual with excellent attendance.
Nice To Haves
- Experience with labor and employment law a plus.
- Experience with law firm software including billing, expense, document management, etc. is a plus.
- 4-year college degree preferred.
Responsibilities
- Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
- Provide support for four+ attorneys in employment law matters and backup support as needed.
- Interact with internal departments, outside agencies, vendors and clients.
- Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
- Handle a wide variety of complex and confidential time-sensitive material.
- Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.
- Maintain calendars, CLE, reports and time records.
- Book and organize travel arrangements as needed; assist with expense reimbursement.
- Various office and client filing.
- Other office administrative functions as needed.
Benefits
- Medical, dental, vision, life and disability insurance
- 401(k) Retirement Plan
- Flexible Spending & Health Savings Account
- Firm-paid holidays, vacation, and sick time
- Employee assistance program and other firm benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
