Legal Secretary
About The Position
Jackson Lewis P.C. is seeking a Legal Secretary/Administrative Assistant to support multiple labor and employment litigation attorneys. This role is crucial for providing both legal and administrative support, including drafting and revising legal documents, e-filing, conducting legal research, and managing administrative tasks such as calendar maintenance, expense management, invoice submission, and travel arrangements. The ideal candidate will possess advanced editing and formatting skills, excellent proofreading abilities, and a strong attention to detail. The firm, focused on employment and labor law since 1958, has over 1,000 attorneys nationwide and is recognized for its expertise in Labor and Employment Litigation, Employment Law, and Labor Law on behalf of Management.
Requirements
- At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys
- Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
- Solid understanding of technical legal terminology
- Experience with electronic court filings
- Experienced with trial preparation and briefs
- Strong verbal and written communication skills
- Excellent proofreading skills
- Ability to timely respond to deadlines, balance workload and take initiative
- Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
- Punctual with excellent attendance.
- High School diploma or equivalent required.
Nice To Haves
- Experience with labor and employment law a plus
- Experience with law firm software including billing, expense, document management, etc. is a plus
- 4-year college degree preferred.
Responsibilities
- Drafting/revision of correspondence, pleadings and documents
- E-filing
- Conducting legal research
- Editing and formatting documents, including advanced functions like Table of Contents (TOC) and Table of Authority (TOA)
- Proofreading and attention to detail
- Calendar maintenance
- Managing attorney expenses
- Submitting invoices
- Making travel arrangements
- Engaging in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
- Provide support for four+ attorneys in employment law matters and backup support as needed.
- Interact with internal departments, outside agencies, vendors and clients.
- Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
- Handle a wide variety of complex and confidential time-sensitive material.
- Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.
- Maintain calendars, CLE, reports and time records.
- Book and organize travel arrangements as needed; assist with expense reimbursement.
- Various office and client filing.
- Other office administrative functions as needed.
Benefits
- Medical, dental, vision, life and disability insurance
- 401(k) Retirement Plan
- Flexible Spending and Health Savings Account
- Firm-paid holidays, vacation and sick time
- Employee assistance program and other firm benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
