Legal Secretary 7-E8

State of Michigan • Lansing, MI

11d

About The Position

The position performs a full range of legal secretarial assignments in support of the director of the Bureau's Regulatory Compliance Division and other division staff; researches and prepares materials; interprets division policies and procedures; responds to telephone calls and written inquiries from the general public, parties to administrative proceedings, and attorneys; schedules meetings, conferences, and formal hearings; prepares routine notices, proofs of service, orders, legal pleadings, motions, briefs, and orders: copies, scans, securely transmits, uploads, and maintains highly confidential and sensitive documents and information; and prepares, redacts, compiles, and maintains public records, reports, and general correspondence. This position requires frequent interaction both with employees within the division and other work areas within the Bureau, with the Department of Attorney General, the Board of Examiners in Mortuary Science, the Unarmed Combat Commission, and the Michigan Office of Administrative Hearings and Rules.

Requirements

• Completion of high school.
• Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience (for Legal Secretary 7).
• Three years of office experience involving administrative support practices (for Legal Secretary E8).

Nice To Haves

• Notary public appointment or candidates with past notary appointment preferred.

Responsibilities

• Performs a full range of legal secretarial assignments in support of the director of the Bureau's Regulatory Compliance Division and other division staff.
• Researches and prepares materials.
• Interprets division policies and procedures.
• Responds to telephone calls and written inquiries from the general public, parties to administrative proceedings, and attorneys.
• Schedules meetings, conferences, and formal hearings.
• Prepares routine notices, proofs of service, orders, legal pleadings, motions, briefs, and orders.
• Copies, scans, securely transmits, uploads, and maintains highly confidential and sensitive documents and information.
• Prepares, redacts, compiles, and maintains public records, reports, and general correspondence.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED