Legal Secretary (Sos)

Yamhill County • McMinnville, OR

13d • Onsite

About The Position

Yamhill County has one regular, full-time position for a Legal Secretary (SOS). The Legal Secretary works under general supervision, to perform front desk reception and/or legal case management and administrative support activities for criminal prosecution and other functions of the District Attorney’s Office; and to do other work as required. The Legal Secretary works under general supervision, to perform front desk reception and/or legal case management and administrative support activities for criminal prosecution and other functions of the District Attorney’s Office; and to do other work as required. SUPERVISION RECEIVED: Works under the direct supervision of the Office Manager and Chief Deputy District Attorney. SUPERVISION EXERCISED: Supervision is not a responsibility of this class.

Requirements

• High school diploma/GED and one year of related clerical experience.
• Ability to secure and maintain a driver’s license valid in the state of Oregon, or an acceptable alternative means of transportation.
• Employees authorized to operate a private vehicle on County business are required to carry a valid driver’s license and liability insurance minimums as outlined in ORS 806.070.
• May be subject to successful completion of a background check.
• Clerical and record keeping procedures, basic office procedures.
• Basic court processes and procedures.
• County and Department policies and procedures.
• Confidentiality rules, especially those specific to program area.
• Appropriate Agency partners and community resources.
• Organizing materials and documents.
• Developing and maintaining professional relationships.
• Communicating orally and in writing.
• Operating computers and other office equipment.
• Respond tactfully and courteously to general & specific questions regarding the District Attorney’s Office inclusive of the ability to accurately provide information in reference to case status and refer to appropriate program partners.
• Handle a multi-line telephone system and effectively transfer and record telephone messages.
• Interact effectively with persons in difficult and stressful situations.
• Maintain cooperative professional relationships with customers, peers, supervisors, managers, and the community in general.
• Write concisely and perform administrative tasks, including documenting via electronic systems.
• Operate in the Microsoft Windows environment inclusive of using Excel, database management and record keeping programs.
• Attend work as scheduled and/or required.

Nice To Haves

• Preference will be given to experience in a legal office, state-level court, prosecutor’s office or related criminal justice field.

Responsibilities

• Represents the District Attorney’s Office to the general public in person and on the telephone
• Receives, transfers or refers calls to appropriate persons, or takes and relays messages as appropriate
• Provides information and assistance to visitors and others having business with the District Attorney’s Office in a courteous and respectful manner within the scope of authority.
• Performs basic administrative duties in accordance with County and District Attorney procedures and policy, including data entry, record keeping, preparing and processing documents and maintaining files; accurately transmits, screens, or conveys information using proper format, document, and procedures.
• Greets and checks in victims, witnesses or other parties for meetings, Grand Jury and court proceedings; processes and tracks witness fee payments.
• Reviews, sorts, and distributes mail
• Reviews and prepares daily docket information as directed.
• Performs other reception duties as directed.
• Performs case management and attorney support
• Performs routine legal office clerical support using electronic case management systems (PBK), including monitoring and tracking deadlines, discovery demands, and required tasks.
• Composes correspondence as needed.
• Prepares some statistical reports as required.
• Independently obtains Criminal Histories using LEDS.
• Receives and sends information to and from other agencies and jurisdictions.
• Completes required data entry on criminal cases and independently assess next action to be taken.
• Maintains discovery logs in the electronic file with proper notations of all actions applicable to the receipt and sending of all discovery/evidence, including preparing and providing discovery of potentially graphic and sensitive documents or information, and duplicate audio, video, photographic and other evidence and process digital media for discovery disclosure.
• Requests all reports and records from agencies or providers, and requests all paper or digital evidence, both independently and at the instruction of attorneys.
• Redact CD/DVDs or any other discovery as instructed by attorneys.
• Ensures physical files are assembled when required or requested, and closes electronic and physical files.
• Prepares and issues subpoenas for documents and witnesses, and notifies individuals as needed, follows up on subpoena service in accordance with office policies.
• Contacts witnesses, officers, and parties, regarding status of court proceedings, including scheduling changes or calling off subpoenas.
• Completes filing of court documents both conventionally and via e-filing.
• Other related duties as assigned by a supervisor.

Benefits

• 15 paid holidays per year.
• 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).
• PERS (Public Employee Retirement System) - 100% employer funded contributions.
• Full health benefit offerings with employee premiums starting as low as $89.02/month for PPO and $0 monthly for HMO for 2026 to 2027 plan year.
• Qualifying employer for public service student loan forgiveness.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED