Legal Secretary/Paralegal - Construction Defect
About The Position
At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact. We are seeking a highly organized and detail-oriented Hybrid Paralegal/Legal Secretary to support a busy Insurance Defense practice focused primarily on Construction Defect litigation. This newly created position will provide both paralegal and legal secretarial support to a growing team of attorneys handling a high-volume caseload. The role is approximately 50% paralegal and 50% legal secretary responsibilities, with the opportunity to evolve into a dedicated paralegal position as the practice continues to expand.
Requirements
- Minimum 3 years previous experience working as a Paralegal/Legal Secretary on construction defect cases is highly preferred
- Excellent organizational skills with the ability to manage competing priorities in a fast-paced environment
- Strong understanding of civil litigation procedures, discovery processes, and court rules
- Ability to work independently while collaborating effectively with attorneys, clients, experts, and support staff
- Proficiency with iManage or comparable document management systems preferred
- Experience preparing discovery responses and coordinating document productions
- Strong writing and research skills
- Ability to work under pressure and meet deadlines
- Proficiency in using legal research tools, such as LexisNexis and Westlaw
- Proficiency in using Microsoft Office and other relevant software
- Have a masterful understanding of the litigation flow, as well as demonstrate the appropriate urgency and initiative in performing tasks that advance the cases toward resolution
- Previous experience billing time and comfortable with billing 50-70 hours/month
Responsibilities
- Draft discovery responses, including preparing objections and coordinating substantive responses with attorneys and clients
- Review case files proactively to identify documents and information needed to support litigation strategy and expert review
- Coordinate collection, organization, and production of project documentation, including construction records, contracts, correspondence, photographs, and other relevant materials
- Prepare document productions and manage large volumes of electronically stored information
- Organize and prepare materials for expert witnesses, ensuring complete and accurate documentation is provided for review
- Create and maintain case management templates, discovery shells, and litigation support materials
- Assist attorneys with pleadings, motions, discovery, and trial preparation
- Maintain and update case files within iManage and other firm systems
- Communicate with clients, experts, insurance carriers, and opposing counsel regarding case-related matters
- Manage attorney calendars, including court deadlines, hearings, depositions, mediations, and other litigation-related events
- Coordinate scheduling and correspondence for assigned attorneys
- Draft, revise, proofread, and file legal documents
- Prepare and process court filings in state and federal courts
- Monitor litigation deadlines and ensure compliance with court rules and scheduling orders
- Handle client communications and routine case correspondence
- Maintain electronic and physical case files
- Provide overflow legal secretarial support to the litigation team as needed
Benefits
- Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
- 10 company holidays + 4 early release days
- 16 PTO days
- Hybrid schedule (3 days/week in office, 2 days/week at home)
- 401k + firm match based on previous year revenue. Historically we have matched 25% up to 6% of the employee contribution
- Discretionary year end bonus
- Employee referral bonus ($2000 - $4000)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
