Legal Secretary - Litigation

Allen Matkins•San Francisco, CA

2d•Onsite

About The Position

Under general supervision, the Legal Secretary performs complex and specialized trial litigation secretarial and clerical support duties related to the specific work and functions of the assigned attorney(s). The Legal Secretary is highly skilled in providing executive-level support and ensures a high standard of client relations and client satisfaction in all aspects of the role.

Requirements

High school diploma or equivalent; college degree preferred
5-7 years of law firm experience at a litigation desk preferred
Ability to work through complex document markups and instructions in a timely manner
Ability to multi-task, manage and process workflow timely and accurately
Extensive knowledge of Federal and State court electronic filing systems, PACER, ADR and JAMS mediation processes
Knowledge of various court rules on the state and federal levels
Ability to communicate effectively with clients, attorneys, co-workers and management
Minimum typing speed of 70 wpm
Proficient in Microsoft Suite, including, but not limited to Word, Excel, Adobe and Outlook
Proficient in iTimekeep or similar time entry software
Advanced proficiency in NetDocs or similar programs
Familiarity with Aderant or other accounting software is a plus
Proficient in Forms Workflow or other Judicial Council programs to efficiently access necessary court forms
Must be a team player, proactive, flexible, organized and able to work under pressure

Responsibilities

Complete assignments including drafting, revisions and finalization of correspondence, pleadings (including tables of authorities), court forms, memoranda, and redline comparisons
Conflicts checks, opening new client matters and obtaining conflicts waivers, if necessary
Draft and serve discovery documents
Prepare and send correspondence and/or emails to clients and/or opposing parties
Assist attorneys with arranging and preparing for depositions
Assist with trial preparation and trial support
Calendar relevant dates
Process vendor invoices, organize files, prepare expense reports, and manage attorney monthly billings
Arrange for travel, meetings/depositions (in office or out of office); and remote court appearances
State, civil, complex federal and appellate filings (manual and/or electronic, where applicable) and service of pleadings
Maintain and organize physical and electronic attorney files in accordance with department policies, practices and procedures
Attend training sessions as required or requested by the Firm
Production, including creation of flash drives and/or pdf of same for transmittal to client, along with hard copies
Retrieval and assembly of exhibits and hearing binders, as needed
Provide peer support