Legal Secretary III (Grade 11)

Yuma County•Yuma, AZ

3d•Onsite

About The Position

This position performs paraprofessional work of moderate difficulty in a variety of legal secretarial and office duties, with department-specific responsibilities. The role involves formatting and typing legal documents, filing with courts, preparing confidential legal documents, checking legal records, assisting with reports, and supporting attorneys with trial and hearing preparations. Responsibilities also include case management, data entry, providing administrative backup, making travel arrangements, scheduling appointments, maintaining calendars, transcribing notes, and developing office records.

Requirements

High School Diploma or GED equivalent.
Three years of progressively responsible experience as a legal secretary.
OR four years of progressively responsible experience in secretarial or office work.
OR an equivalent combination of education and experience.
Requires successful completion of a background check.
Knowledge of legal principles and procedures.
Knowledge of Arizona civil and criminal law and judicial procedures.
Knowledge of legal terminology and forms.
Knowledge of general office practices and procedures.
Skill in the use of the English language, including spelling, punctuation, and grammar.
Skill in creating and prioritizing work assignments to meet time constraints.
Skill in the preparation of documents and reports.
Skill in operating various office equipment and word processing.
Skill in creating and maintaining files.
Skill in taking and recording notes.
Skill in meeting and dealing effectively and tactfully with the public.
Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public.
Skill in maintaining confidentiality.
Skill in communicating clearly and concisely, both verbally and in writing.
Ability to effectively respond to phone calls, emails, and complaints in a timely manner.
Ability to plan, prioritize, manage, and respond to multiple assignments in a fast-paced environment.
Ability to read, write, research, synthesize data, and detailed reports.
Ability to use modern office equipment and computers.
Ability to communicate effectively verbally and written.
Ability to lift up to 5 – 25 lbs.
Ability to perform the essential functions of the job specifications with or without a reasonable accommodation.

Nice To Haves

Litigation experience preferred.

Responsibilities

Formats and types letters, memoranda, and legal documents for attorney review.
Files documents with the appropriate court or entity.
Prepares and processes confidential and sensitive legal documents and correspondence.
Checks and completes legal records, forms, and documents.
Assists in the preparation of statistical and financial reports of grant fund expenditures.
May provide input for budget preparation.
Assists attorneys with preparations for trials and hearings.
Responsible for opening and closing cases, preparing and completing disclosure and related case documents.
Follows up on cases to ensure timely progress.
Enters data into the computer or database.
Provides backup to administration when needed.
May be required to make travel arrangements for witnesses and/or victims.
Provides disclosure information to attorneys.
Schedules appointments and meetings.
Maintains attorney and court calendars.
Transcribes meeting and interview notes and recordings.
Develops and maintains office records and files.
Sorts, indexes, and retrieves forms, correspondence, and documents.
Performs other duties as assigned.