Legal Secretary III

Cooperative of American Physicians Insurance Co. I•Orange, CA

136d•Onsite

About The Position

Schmid & Voiles, the dedicated law firm for the Cooperative of American Physicians, Inc. seeks a Legal Secretary to perform diverse secretarial duties in support of the Legal Department, in Orange County.

Requirements

High school diploma or GED
7 years of defense trial, litigation experience in a similar industry
3 years recent California Civil litigation experience
Trial preparation experience a must
Good organization and communication skills
Thorough knowledge of court procedures
Strong initiative and ability to work independently
Computer literate –proficient in MS Word; knowledge of case management software; type 70+ wpm

Responsibilities

Maintain attorney(s) calendar book and tickler system
Schedule meetings with clients, experts, attorneys and co-counsel and schedule court appearances
Review and re-index mail in OnBase for review and action by attorney and calendaring of same
Compose correspondence and memos to request or provide information
Contact clients to obtain desired information as requested by attorneys
Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity
Prepare discovery, pre-trial and trial documents for filing with court
Schedule, calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s)
Provide legal secretarial support on either short or long term assignments
Answer and screen telephone calls
Transcribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc.)
Assist and provide back up for other secretaries
Maintain current knowledge of court rules
Perform additional tasks
Participate in department and company projects