Legal Secretary 2

Arizona Department of Administration • Phoenix, AZ

1d • Hybrid

About The Position

The Legal Secretary 2 provides legal secretarial and office administrative support requiring considerable knowledge of legal procedures, forms, and documents. This role provides legal secretary support to Board attorneys, prepares a variety of complex legal correspondence using technical knowledge and expertise, and completes legal notices and forms. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• High school or equivalent
• At least 5 years of Legal Secretary experience
• At least 1 year of Google Suite experience
• Knowledge of Arizona Nurse Practice Act, general administrative law and policies and procedures for case management.
• Skills in Microsoft Windows, Google Suite, Word, Excel, computer-based case management systems and portals, as well as office equipment.
• Skills in English grammar and usage, in addition to legal and medical terminology sufficient to effectively prepare orders, decisions and correspondence.
• Organizational skills
• Typing, word processing, and proofreading
• Oral and written communication
• Time management
• Excellent customer service
• Ability to utilize legal forms and formats sufficient to prepare investigative reports and consent agreements
• Ability to make decisions and compose general correspondence
• Ability to effectively manage projects and meet deadlines
• Ability to manage a heavy workload with a high level of accuracy and production
• Ability to review and interpret ALJ reports; understand laws, rules, policies and procedures
• Ability to recognize and engage those with different backgrounds, and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.

Responsibilities

• Answers a variety of inquiries concerning the progress of investigations or legal actions.
• Completes data entry in ORBS/electronic databases and maintains follow-up records relating to department legal matters; creates simple forms and surveys; and electronically files document submissions and Board documents.
• Receives and screens a variety of correspondence and telephone calls.
• Provides guidance and technical direction to other board employees as requested; provides back up support in taking and preparing Board Meeting and committee minutes; and provides staff support for committees as assigned.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED