Legal Resources Operations Coordinator

Nelson Mullins Riley & Scarborough • Atlanta, GA

20h

About The Position

Nelson Mullins, an AmLaw 100 law firm, is seeking a Legal Resources Operations Coordinator to support the administration, growth, and ongoing development of the Firm's alternative legal staffing programs. This role serves as a key operational partner responsible for coordinating recruiting efforts, contractor lifecycle management, vendor relationships, reporting, workflow development, and program administration for contract attorneys and other legal professionals.

Requirements

• Bachelor's degree and at least three (3) years of experience in recruiting coordination, staffing operations, workforce management, legal operations, HR operations, project coordination, or a related field.
• Experience supporting contract staffing, contingent workforce programs, legal staffing, recruiting operations, or other deadline-driven, project-based environments.
• Proficiency with Microsoft Office 365 applications, including Excel, Outlook, Teams, SharePoint, Forms, Lists, and Power Automate, with the ability to analyze data and generate reports.
• Demonstrated ability to develop workflows, playbooks, process documentation, and operational procedures while managing multiple priorities with exceptional attention to detail.

Nice To Haves

• Experience supporting recruiting operations, staffing programs, legal operations, workforce management, or project-based contract labor environments.
• Comfortable working in fast-paced, high-pressure settings.
• Exceptional organizational skills, attention to detail, and follow-through.
• Enjoys creating structure, developing processes, and building operational playbooks that support long-term growth.
• Proactive, resourceful, and capable of managing multiple priorities while collaborating effectively with attorneys, business professionals, vendors, and staffing partners.

Responsibilities

• Support the day-to-day administration of the Firm's alternative legal staffing programs, including contract attorneys, paralegals, docketing professionals, and legal administrative resources.
• Coordinate recruiting and candidate management activities by partnering with staffing agencies, managing candidate pipelines, scheduling interviews, facilitating onboarding and offboarding, and maintaining accurate workforce records.
• Oversee contractor assignments, engagement documentation, billing coordination, reporting, and vendor communications while ensuring compliance with Firm policies and procedures.
• Collaborate with attorneys, practice groups, Human Resources, Accounting, Information Technology, and external staffing partners to support workforce planning and staffing initiatives.
• Develop and maintain workflows, playbooks, templates, and process documentation that enhance program efficiency, consistency, and scalability.
• Create reports, dashboards, and metrics related to recruiting activity, contractor utilization, and vendor performance.
• Support recruiting technology platforms, assist with future recruiting portal initiatives, and contribute to the continued growth and evolution of the Firm's legal resources programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level