Legal Operations Coordinator

Heritage - Crystal Clean LLC • Hoffman Estates, IL

2d • $27 - $37 • Onsite

About The Position

The Legal Operations Coordinator provides administrative and coordination support for real estate, lease administration, and facilities-related functions within the Legal Department. This role reports to the Manager, Real Estate Operations and is based in Hoffman Estates, IL.

Requirements

• High School Diploma/GED and at least 2 years of administrative, legal support, or real estate/facilities coordination experience.
• Experience preparing, organizing, and maintaining business documents and records.
• Experience tracking deadlines, critical dates, or compliance requirements.
• Intermediate level skill in Microsoft Office applications, including Word, Excel, and Outlook.
• Experience communicating effectively, both verbally and in writing, with internal and external stakeholders.
• Experience maintaining confidential or sensitive information as part of the normal course of work.
• Experience prioritizing and organizing multiple administrative tasks and deadlines.

Nice To Haves

• Experience with CoStar Real Estate Manager or similar real estate/lease management software.
• Experience supporting real estate, facilities, or legal department functions.
• Associate's degree or coursework in paralegal studies, business administration, or a related field.

Responsibilities

• Prepares, organizes, and maintains real estate documents and files, including leases, amendments, and transactional documents.
• Tracks lease expirations, critical dates, and property information using CoStar Real Estate Manager software.
• Creates and processes vendor requests in the accounts payable portal for landlords and real estate vendors, including special check requests.
• Coordinates with local jurisdictions to support Certificate of Occupancy requests for new locations.
• Assists with preparing slides and materials to support real estate transaction approvals.
• Supports tracking of compliance deadlines, including leases, zoning, certificates of occupancy, and environmental requirements.
• Assists with invoice processing and CAM reconciliation documentation.
• Provides general administrative support to the Manager, Real Estate Operations, including scheduling, correspondence, and document routing.
• Other reasonable directives, responsibilities, and activities may change or be assigned at any time with or without notice.

Benefits

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED