Legal Receptionist

SPS North America•White Plains, NY

4d•$22 - $24•Onsite

About The Position

We’re seeking a professional, service-driven Receptionist to be the welcoming face of our office. This role is all about creating an exceptional first impression — greeting visitors, answering calls, and ensuring every interaction is smooth, professional, and memorable. As a key part of our client services team, you’ll also support back-office operations, mail, hospitality, and general office functions, ensuring the office runs seamlessly for employees and visitors alike.

Requirements

Client-focused with a polished, professional presence
Excellent written and verbal communication skills
Strong organizational, time management, and multitasking abilities
Adaptable and detail-oriented with a results-driven mindset
Ability to maintain confidentiality and exercise good judgment
High School Diploma or equivalent
Proficiency (or ability to learn) multi-line phone systems, MS Office, and office equipment
Ability to maintain a professional appearance and work assigned schedule
Ability to stand, walk, bend, or sit for extended periods
Ability to lift/move up to 40 lbs., including with wheeled cart assistance
Manual dexterity to operate standard office equipment

Nice To Haves

1–3 years of reception, administrative, or concierge experience preferred

Responsibilities

Deliver 5-star service to all visitors, employees, and callers
Greet guests, ensure NDA compliance, and log entries in the visitor registration system
Manage facility access cards and temporary badges, coordinating with Security as needed
Answer and route inbound calls professionally and promptly
Assist with scheduling meeting rooms, ordering catering, preparing materials, and supporting special projects
Set up and maintain meeting rooms, reception, pantry, kitchen, and conference areas
Monitor and replenish office and pantry supplies
Assist with copy/print requests and ensure office equipment is functioning properly
Sort, distribute, and track inbound/outbound mail and packages
Support other SPS service areas as needed to maintain top-tier office operations
Train and guide a back-up on procedures and policies
Maintain discretion, professionalism, and composure when handling sensitive matters
Proactively seek additional tasks during downtime
Build strong relationships and contribute to a collaborative, high-performance team

Benefits

Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.
Bonuses: Are available for employee and client referrals for current employees.
Medical
Dental
Vision
HCFSA
DCFSA
HSA
Commuter Transit and Parking Pre-Tax Plans
Supplemental Life Insurance
Accident Insurance
Critical Illness
Hospital Indemnity
Legal Program
Identify Theft Protection
Pet Discounts
Pet Insurance
Group Home and Auto Insurance
EAP
Short Term Disability
Life Insurance
Education Discounts
401k w/ matching
Entertainment Discounts