Legal Practice Specialist

Polsinelli•Seattle, WA

9d•Onsite

About The Position

Polsinelli is seeking a Legal Practice Specialist in its Seattle office to support the IP Department. This role provides high-level, proactive practice and client support to an Intellectual Property Department Shareholder and serves as a key member of the Department Operations team. The position partners closely with department leadership, acting as a liaison between attorneys, paralegals, and administrative teams to ensure the efficient management and execution of the Shareholder’s practice and client relationships. The ideal candidate is efficient in and demonstrates a continued willingness to learn and leverage AI tools, is highly organized, resourceful, detailed oriented, and comfortable working independently in a fast-paced law firm environment. The Legal Practice Specialist anticipates needs, manages competing priorities, identifies opportunities for process improvement, and serves as a trusted operational partner to the Shareholder.

Requirements

5+ years of administrative or client service experience preferred
Proficient in iManage, InTapp, Chrome River, Adobe, and Microsoft programs Word, Excel, PowerPoint and Outlook.
Strong attention to detail
Strong organizational skills and ability to prioritize assigned projects
Excellent written and verbal communication skills
Strong interpersonal skills

Nice To Haves

Demonstrates a continued willingness to learn and leverage AI tools

Responsibilities

Provide high-touch support to the Shareholder in managing client relationships and responding to client needs serving as the primary operational point of contact for the Shareholder’s practice.
Monitor and coordinate the status of client matters, deadlines, deliverables, and other practice-related activities.
Coordinate with attorneys, paralegals, docketing, conflicts, billing, finance, marketing, and other administrative teams to resolve matter-related issues.
Prepare and maintain practice reports, dashboards, status updates, and other management information.
Coordinate client meetings, calls, presentations, and other client-facing activities.
Assist with opening, closing, and maintaining matters in accordance with firm policies and procedures.
Identify workflow challenges and recommend solutions to improve efficiency and client service.
Assist with coordinating workload, resources, and priorities across matters and teams.
Maintain a strong understanding of key clients, matters, attorney teams, and practice priorities.
Maintain and update client and matter files, including file openings and conflict checks in InTapp.
Prepare agendas, meeting materials, action items, and follow-up communications.
May conduct research and analyze data to support preparation of client reports.
May be responsible for client-related work and have a billing rate.
Annually complete eight (8) hours of continued technical education through the firm’s training department.
Other duties as assigned.