Legal Practice Specialist - Corporate Transactions and Health and Life Sciences

MWE•Nashville, TN

6d•Onsite

About The Position

The Legal Practice Specialist is an integral member of McDermott’s legal team. This position supports the Health and Life Sciences and Corporate practice groups by providing a high level of service and support for their assigned attorneys while consistently producing excellent work product. This position is expected to maintain a general knowledge of business services policies and procedures, practice areas and clients of the Firm. The Legal Practice Specialist must maintain confidentiality regarding sensitive matters and materials related to clients and the Firm. A successful Legal Practice Specialist takes ownership of their role, puts clients first, is adaptable to the evolving needs of the team and actively seeks creative ways to partner with attorneys to provide the highest level of client service.

Requirements

At least three (3) years of legal experience
Knowledge of court rules and civil procedures in State and Federal jurisdictions, including experience with electronic filing
Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)
Strong written and verbal communication skills; professional demeanor and presentation
Strong client service skills with high-level standards of excellence in work product to meet or exceed client and Firm expectations
Strong organizational skills, time management skills, and attention to detail
Ability to work under tight deadlines and prioritize responsibilities
Strong problem-solving skills with ability to take initiative and use good judgment and excellent follow-up skills
Ability to maintain and handle confidential and sensitive information with discretion and diplomacy
Ability to work effectively in a fast-paced environment
Knowledge of trial procedures including managing databases, filing in various jurisdictions, and other aspects of trial preparation

Nice To Haves

Travel, as required

Responsibilities

Build effective working relationships with clients, internal and external, through regular interactions in a friendly, helpful, and professional manner
Provide exceptional support in document preparation, including editing, proofreading, and redlining documents for accuracy, grammar, and formatting
Proactively manage attorney Outlook email (when requested) and calendar to include providing reminders of responses needed and impending deadlines and obligations
Ensure accuracy of contacts and other pertinent information within Outlook and the firmwide contact, billing, and marketing databases
Provide meticulous support in arranging and coordinating logistics for meetings, including video/audio conferencing, room assignments, hand-outs, and catering requests
Input, review, edit, and update attorney time entries in conformance with Firm’s Billing Guidelines
Proactively manage monthly client billings by reviewing and editing prebills; liase with billing department to ensure client billings guidelines are followed and bills are sent timely
Oversee attorney expense reports and vendor invoices through to completion to include, ensuring complete documentation is provided, prompt submission, and necessary follow-up
Establish and maintain paper and electronic files in compliance with current Firm policies utilizing the Firm’s Document Management System
Manage client intake process, including generating client conflict inquiries, opening new matters, and preparing engagement letters
Maintain contact information and activities with clients and prospective clients in our CRM system
Effectively leverage time by delegating administrative tasks to support team
Perform complex tasks which may be highly confidential and sensitive, and require discretion and diplomacy