Legal Practice Assistant
About The Position
Vedder's Miami office is seeking a Legal Practice Assistant. The Legal Practice Assistant will provide support to attorneys and paralegals, resulting in a high level of client service. Responsibilities include document processing and editing, preparing financial transaction documents, managing extensive domestic and international travel arrangements, processing new business intake, preparing and submitting attorney expenses, inputting attorney time entries, handling client billing, responding to client inquiries via phone and email, arranging meetings and conferences, coordinating calendars, monitoring incoming mail and emails, and maintaining and updating client files, among other tasks. This position works to provide consistent quality service by using innovative technical skills and creative soft skills.
Requirements
- Associate's degree preferred
- Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred
- Ability to work under pressure to meet strict deadlines
- Experience with managing monthly client billings preferred
- Proficient in Word
- Proficient in Adobe
- Proficient in PowerPoint
- Proficient in Excel
Nice To Haves
- Knowledge of legal terminology
- Advanced knowledge in formatting briefs, pleadings and other litigation documents
- Knowledge of e-filings and Federal Court procedures
Responsibilities
- Prepare and revise, format and finalize a wide variety of legal documents
- Assist attorneys with new client applications, conflict checks and audit letters
- Accurately enter attorney time into timekeeping system to meet weekly deadlines
- Work closely with Accounting Department staff to prepare client billings and receivables
- Make and manage travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
- Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
- Open, review and route mail as directed
- Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
- Provide assistance to Shareholders to prepare for all internal/external meetings
- Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
- Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
- Prepare and submit expense reports
- Manage attorney calendars and schedule client meetings
Benefits
- Competitive Salary
- Discretionary annual bonus program
- Discretionary profit sharing
- 401(k) matching
- Comprehensive health, dental, and vision plans
- Optional health savings accounts
- Optional flexible spending accounts
- Firm-paid Life benefits
- Firm-paid Disability benefits
- Wellness programs
- Competitive time off package including vacation days, paid holidays, sick time and personal days
- Opportunities for continuous learning and career growth through firm provided training programs
- Anniversary and Vedder Praise Programs
- Hybrid work model
- Family-friendly policies
- Employee discount program
- Pre-tax commuter benefits
- Back up child & elder care
- Employee Assistance Program (EAP)
- Fitness center discounts
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
