Legal Practice Assistant (Global Law Firm)
About The Position
A U.S.-based law firm is actively seeking a Legal Practice Assistant. This role provides concierge-style, high-level support to an executive and their team, including travel and visa coordination, document management, business development, and other complex tasks and projects. The position involves collaborating with various Firm departments and team members to ensure superior client service. The firm is committed to being an employer of choice, fostering an environment where employees can grow, take initiative, and build a fun, fulfilling, and financially rewarding career. This is an excellent opportunity to join a growing team and make a meaningful impact.
Requirements
- Bachelor's Degree preferred
- 5+ years of related administrative experience in a law or professional services firm
- Understanding or experience working with travel visa and immigration forms a plus
- Proficiency with Microsoft Excel, Word, and PowerPoint
- Demonstrates effective interpersonal and communication skills, both verbally and in writing
- Ability to work independently
- Ability to handle sensitive matters and maintain confidentiality
Nice To Haves
- Understanding or experience working with travel visa and immigration forms a plus
Responsibilities
- Develop project strategies to ensure efficient completion of tasks
- Coordinate complex travel requests including the procurement of visa related materials and passport renewal applications
- Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
- Coordinate with other Firm offices, both domestic and international
- Assist with Department initiatives and special projects
- Assist with preparing materials for presentations and conferences
- Enter attorneys' time records and submit attorneys' expense reports
- Assist with calendaring and scheduling requests
- Organize and facilitate conference and video calls
- Prepare engagement letters and new matter memos for new clients and matters
- Assist with new-business conflicts process
- Assist in promoting business development, entering business activities and coordinating with Marketing department
Benefits
- Base salary up to $115K
- Paid Overtime
- Full Benefits
- Bonus
- Tuition Reimbursement
- 401K+
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
