Legal Practice Assistant

Vedder Careers•Miami, FL

4h•Hybrid

About The Position

Vedder's Miami office is seeking a Legal Practice Assistant. Legal Practice Assistant will provide support to attorneys and paralegals resulting in a high level of client service; document processing and editing; preparing financial transaction documents; managing extensive domestic and international travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, and e-mails; maintaining and updating client files and other tasks. This position works to provide consistent quality service by using innovative technical skills and creative soft skills.

Requirements

Able to prioritize tasks in a high-pressure environment
Strong organizational skills combined with the ability to work independently on several projects at one time
Personable, professional, detailed-oriented and a problem solver
Knowledge of legal terminology
Excellent written and verbal communication skills
Ability to deal courteously and effectively with others
Ability to read, interpret and follow instructions
Ability to work core business hours with flexibility for overtime, as required
Advanced knowledge in formatting briefs, pleadings and other litigation documents
Knowledge of e-filings and Federal Court procedures
Excellent written and verbal communication skills
Associate's degree preferred
Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred
Position also requires the ability to work under pressure to meet strict deadlines
Experience with managing monthly client billings preferred
Proficient in Word
Adobe
PowerPoint
Excel

Responsibilities

Prepare and revise, format and finalize a wide variety of legal documents
Assist attorneys with new client applications, conflict checks and audit letters
Accurately enter attorney time into timekeeping system to meet weekly deadlines
Work closely with Accounting Department staff to prepare client billings and receivables
Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
Open, review and route mail as directed
Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
Provide assistance to Shareholders to prepare for all internal/external meetings
Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
Prepare and submit expense reports
Manage attorney calendars and schedule client meetings

Benefits

Competitive Salary
Discretionary annual bonus program
Discretionary profit sharing
401(k) matching
Comprehensive health, dental, and vision plans
Optional health savings accounts
Flexible spending accounts
Firm-paid Life and Disability benefits
Wellness programs
Competitive time off package including vacation days, paid holidays, sick time and personal days
Opportunities for continuous learning and career growth through firm provided training programs
Anniversary and Vedder Praise Programs
Hybrid work model
Family-friendly policies
Employee discount program
Pre-tax commuter benefits
Back up child & elder care
Employee Assistance Program (EAP)
Fitness center discounts