Legal Operations Specialist

eBay • Washington, DC

7d • $80,000 - $120,000 • Remote

About The Position

The Legal Operations Specialist will play a vital role in supporting the legal team by handling various operational tasks, facilitating vendor relationships, and supporting workflow and knowledge sharing. This position requires a meticulous individual with strong organizational and communication skills, a proactive approach, and a passion for continuous improvement.

Requirements

• 4+ years experience in legal operations, with preference for in-house experience.
• Solid understanding of legal services, law firm operations, and the legal industry landscape.
• Intermediate experience using AI in day-to-day work and transforming basic processes.
• General experience managing procurement processes.
• Proficiency in Google Workspace.
• Experience with e-billing systems, Onit experience helpful, and general supplier contract negotiation.
• Ability to manage multiple workstreams simultaneously and meet deadlines.
• Passion for taking on increasing responsibility and more substantive work over time.

Nice To Haves

• in-house experience

Responsibilities

• Act as a liaison for existing vendors, facilitate vendor relationships by running the RFP process, onboarding new vendors, and interpreting and negotiating basic contract terms.
• Serve as back up and general support for law firm management program which includes, onboarding new law firms, using Persuit for bids, reviewing invoices, and remediating billing issues.
• Analyze billing practices, scrutinize invoices, and support quarter and year-end reporting.
• Use advanced data functions (e.g., pivots, vlookups, formulas) and AI tools to build reports, dashboards, and perform data analysis.
• Support onboarding new legal team members, including tech requests, location set up, calendaring, org chart updates, and DL management.
• Develop and implement standardized processes and procedures for routine legal tasks, finding opportunities for streamlining by leveraging AI.
• Develop and manage department intranet site pages, SharePoint sites, and Google workspaces, seeking to develop improved ways to capture and share information related to the department.
• Manage ad hoc projects as assigned, ensuring timely completion and high-quality results.

Benefits

• 401(k) eligibility
• various paid time off benefits
• PTO
• parental leave
• medical benefits
• financial benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed