Legal Operations Specialist

Veralto•Glen Allen, VA

4d•$25 - $35•Onsite

About The Position

At Veralto, our unifying purpose of Safeguarding the World’s Most Vital Resources™ is more than words: it’s a proven path towards positive change, improvement for our planet, and development for yourself. Whether we’re ensuring the continued availability of clean drinking water, protecting our waterways, or enhancing the traceability, color accuracy, and packaging of everyday essentials, the work we do every day contributes to a safer world and a more sustainable future. When you join Veralto’s vibrant global network of 14 operating companies and 17,000 associates, you join a unique culture and work environment where purpose meets possibility: where the work you do has an everyday impact on the resources and essentials we all rely on, and where you’ll have boundless opportunities to deepen your skillset, pursue your ambitions, and grow your career. Reporting to the VP & GC ChemTreat & Legal VSL, the Legal Operations Specialist is responsible for providing operational, analytical, and administrative support to the ChemTreat Legal Operations (Veralto Enterprise System/VES) and Veralto Labor & Employment team. In this role, you'll maintain matter management systems, develop data dashboards that surface actionable legal insights, and deliver the day-to-day administrative. This position is part of the Legal department located in Glen Allen, VA and will be on-site at ChemTreat, one of our operating companies.

Requirements

High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Legal Studies, Paralegal Certificate, or a related field preferred.
5+ years' experience in a legal administrative, legal operations, paralegal or litigation support role within a corporate legal department or law firm environment.
Proven track record of maintaining organized legal matter files, case records, and documentation with a high degree of accuracy and confidentiality.
Experience with matter management software and/or litigation support tools, with demonstrated ability to maintain data integrity and generate useful reports.
Managing and operating experience applying artificial intelligence for data analysis and matter management
Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrated ability to create trackers, reports, and presentations.
Strong organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, and adapt effectively in a fast-paced environment.

Nice To Haves

Experience building and maintaining legal data dashboards using tools such as Power BI, Tableau, or advanced Excel.
Membership in a paralegal organization, paralegal certificate or membership in a legal operations organization like CLOC.
Paralegal certificate or formal coursework in legal studies.
Background in labor and employment law support, HR compliance, or related legal functions in a corporate environment.
Experience with e-billing platforms such as Legal Tracker, Brightflag or similar tools.
Familiarity with legal operations process improvement methodologies or project coordination in a legal function.
Experience supporting in-house legal teams within manufacturing, chemical, or industrial companies.

Responsibilities

Maintain Veralto legal matter management systems by creating, updating, and auditing matter records to ensure data accuracy, completeness, and compliance with document retention policies — enabling reliable reporting and informed decision-making.
Build and deliver recurring legal data dashboards and reports that track matter status, litigation activity, outside counsel spend, and key performance indicators to give attorneys and leadership real-time visibility into the portfolio.
Support litigation activities by organizing and maintaining case files, coordinating document collection and production logistics, tracking key deadlines, and serving as the administrative liaison between inside and outside counsel.
Coordinate day-to-day administrative activities for the Labor & Employment and Legal Operations teams — including scheduling, meeting logistics, calendar management, and correspondence — to ensure seamless operations.
Facilitate the intake and routing of legal requests from internal business clients, ensuring timely triage, acknowledgment, and follow-up on open matters within the matter management system.
Process outside counsel invoices through the e-billing platform, flagging billing guideline deviations, coordinating approvals, and maintaining accurate spend records to support legal budget management.
Collaborate with HR and Labor & Employment attorneys to organize employment-related legal files and correspondence in support of active matters, regulatory inquiries, and agency charges.
Implement process improvements across legal operations workflows, including updating document templates, drafting standard operating procedures, and contributing to knowledge management resources.
Coordinate logistics for legal training sessions, compliance communications, and department meetings — including preparation of materials and tracking action items to completion.
Partner with outside counsel and legal vendors to manage engagement letters, track deliverables, and maintain vendor records consistent with company procurement policies.