Legal Operations Manager

KIPP•New York, NY

5h•Hybrid

About The Position

The Legal Department Legal Operations Manager is a key role responsible for ensuring the efficient, compliant, and effective operation of KIPP NYC’s Legal Department. This individual will manage contract workflows, support legal operations systems, and maintain critical processes and documentation that enable the organization to operate with integrity and efficiency. Reporting to the General Counsel, the Legal Operations Manager will partner closely with schools, regional teams, and internal stakeholders to ensure timely contract execution, strong compliance practices, and responsive legal support across the organization. This role requires a highly organized, detail-oriented professional who can manage multiple priorities, respond quickly to stakeholder needs, and maintain discretion when handling sensitive information, while strengthening systems that support legal and operational excellence. This is a full-time position with a hybrid schedule, requiring a minimum of three in-person days per week based out of our KIPP NYC Midtown Manhattan office. The role may also include travel to KIPP NYC campuses across the Bronx, Brooklyn, and Manhattan. The cadence and frequency of school visits will be determined by your leadership team.

Requirements

Bachelor’s Degree
At least three (3) years of experience working in a legal department, law firm, or similar setting (e.g., legal administrator, paralegal, or legal operations role)
Strong interpersonal skills that contribute to a collegial working environment and a healthy measure of the character traits we value: zest, curiosity, commitment and a sense of humor.
Basic proficiency in Microsoft Office and school operations systems
Outstanding written and oral communication skills.
Excellent at prioritization, with high attention to detail.
Proactive, and able to manage high responsibility levels.
Passionate about supporting the mission of KIPP NYC and dedicated to professional growth.

Responsibilities

Manage the full lifecycle of contract intake, review coordination, and tracking, ensuring timely responses (within 24 hours) to requests from schools and regional teams
Maintain and support the continuous improvement of contract playbooks, templates, and standardized provisions in alignment with General Counsel guidance
Support implementation, adoption, and communication of contract management systems and tools
Track contract status, ensure proper documentation, and maintain organized records for audit and compliance purposes
Maintain accurate and secure documentation related to school incidents, legal matters, and internal investigations
Support the development and implementation of systems that improve record-keeping, workflow efficiency, and data accessibility
Ensure all legal documentation is properly stored, organized, and retrievable in accordance with internal protocols
Monitor updates to New York City and New York State laws and regulations relevant to KIPP NYC operations
Provide clear, timely summaries and updates to internal stakeholders to support organizational compliance
Support the Legal team in ensuring adherence to applicable legal, regulatory, and organizational requirements
Coordinate the reporting of incidents and claims to insurance carriers in consultation with the General Counsel
Lead the annual insurance renewal process, including collecting and verifying information from multiple departments
Ensure all insurance documentation is complete, accurate, and properly archived
Manage the submission, tracking, and timely payment of Legal Department invoices
Maintain accurate financial records and support budget tracking related to legal services
Serve as a key point of contact for schools and regional teams, ensuring timely, responsive, and solutions-oriented communication
Build strong working relationships across departments to ensure legal processes are understood and effectively executed
Support a customer-service oriented approach within the Legal Department, ensuring all stakeholders feel supported
Provide additional administrative and operational support to the Legal Department as needed
Contribute to continuous improvement of Legal Department systems, processes, and workflows