Legal Operations Manager
About The Position
The Legal Operations Manager supports the legal and contractual functions of a growing organization. Reporting directly to the General Counsel, this role serves as an administrative and operational resource by coordinating legal documentation, contracts, document requests, and communications with internal stakeholders and outside legal counsel. The position is suited to an organized, proactive, detail-oriented candidate with corporate experience. Experience in senior living is preferred, and backgrounds in finance, administration, business operations, or contract administration may also be relevant. The role involves managing detailed information, balancing priorities, and organizing legal and administrative processes. The position is based in Pensacola, Florida, and is full-time, Monday through Friday, with four to five days per week in the office. Salary is $100,000–$120,000, depending on experience.
Requirements
- 3–7+ years of relevant corporate experience in legal operations, contract administration, business administration, finance, or a related discipline.
- Strong ability to review and understand detailed contracts and agreements.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and a high degree of accuracy.
- Ability to manage multiple priorities and deadlines simultaneously.
- Ability to work independently while collaborating with executives, attorneys, and cross-functional teams.
- Proactive approach to identifying issues, following up on outstanding items, and keeping projects moving.
- High level of discretion and professionalism when handling confidential information.
- Strong proficiency with Microsoft Office and common document-management and business systems.
- Ability to learn new systems, processes, and subject matter quickly.
Nice To Haves
- Bachelor’s degree in Business Administration, Finance, Legal Studies, or a related field.
- Experience in the senior living, healthcare, real estate, or related industries.
- Corporate experience working with contracts, legal documentation, or outside counsel.
Responsibilities
- Coordinate and manage day-to-day legal operations and administrative activities.
- Serve as a primary point of coordination between the organization, internal departments, attorneys, and outside legal counsel.
- Manage requests for legal documents, records, agreements, and other information.
- Organize, maintain, and track contracts, legal documents, correspondence, and related records.
- Review contracts and agreements for completeness, accuracy, key terms, dates, obligations, and required follow-up.
- Track contractual deadlines, renewals, amendments, and other important legal or business requirements.
- Coordinate the execution, distribution, and retention of contracts and other legal documents.
- Assist attorneys and internal leadership with gathering information and documentation needed for legal matters.
- Liaise with finance, administration, operations, and other departments regarding contractual and legal requirements.
- Help establish and maintain organized systems for document management and legal records.
- Follow up proactively on outstanding requests, approvals, signatures, and documentation.
- Maintain confidentiality and exercise sound judgment when handling sensitive business and legal information.
- Identify opportunities to improve administrative processes, organization, and efficiency within the legal function.
- Support additional legal, contractual, and administrative projects as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
