Legal Operations & IP Specialist

Axcelis Technologies•Beverly, MA

1d•$85,086 - $127,629

About The Position

The Legal Operations & IP Specialist supports the Legal Department's intellectual property, commercial, corporate, and operational activities. This role serves as a central coordinator for legal and IP workflows, helping ensure visibility, accountability, and timely execution of critical legal and intellectual property processes. The position will assist in maintaining visibility into critical legal and IP matters and supporting continuous improvement of legal department processes. The successful candidate will proactively manage dashboards, reports, and workflows to ensure that key legal and IP matters remain visible and progress efficiently. This position regularly interfaces with internal stakeholders, inventors, Human Resources, Payroll, Accounts Payable, outside counsel, and other business functions.

Requirements

3+ years of experience in intellectual property administration, legal operations, paralegal support, legal administration, or a related field.
Experience working with outside counsel and legal service providers.
Exceptional organizational skills.
Strong follow-through and attention to detail.
Advanced Microsoft Excel and Office 365 skills.
Ability to create reports, dashboards, and workflow tracking tools.
Comfortable working independently in a fast-paced environment.
Strong written and verbal communication skills.
Ability to manage multiple priorities and deadlines simultaneously.

Nice To Haves

Bachelor's degree preferred.
Paralegal certificate a plus but not required.
Experience with legal, IP, or matter-management systems preferred.
Experience preparing reports, dashboards, and operational metrics strongly preferred.
Experience with SharePoint and document management systems preferred.
Familiarity with patent portfolio management systems (e.g., Clarivate) preferred.