Legal Operations Associate

Hightower Advisors • Chicago, IL

1d • Hybrid

About The Position

The Legal Operations Associate will join Hightower’s Legal Department and report directly to the Senior Manager, Legal Operations. This role works closely with attorneys and cross-functional business partners across the organization, supporting legal operations, contract management, corporate governance, and day-to-day legal administration. It is an excellent opportunity for a detail-oriented legal professional looking to build an in-house legal career within a growing financial services organization.

Requirements

• 1-3+ years of experience in a law firm as a paralegal, legal assistant, or similar legal support professional
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills, with the ability to coordinate effectively across attorneys and business stakeholders
• Proficiency in Microsoft Office applications, including Word and Outlook
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive or privileged information
• You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.

Nice To Haves

• Experience supporting contract administration, legal document management, or corporate governance processes preferred
• Experience with legal matter management, contract management, or document management systems preferred
• Paralegal certificate or relevant post-secondary education preferred

Responsibilities

• Support contract lifecycle management by maintaining contract records, tracking renewal and termination dates, coordinating signatures, and monitoring key obligations and deadlines
• Organize and maintain legal files, document repositories, governance records, and executed agreements to ensure accurate filing, version control, and accessibility
• Assist as needed with corporate entity maintenance, annual filings, governance documentation, Secretary of State filings, and entity compliance tracking
• Provide general paralegal support, including preparing signature packets, coordinating document execution logistics, maintaining trackers and legal records, and supporting regulatory examinations, audits, litigation matters, and other legal projects

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Paid parental leave (16 weeks for primary caregiver and 8 weeks for secondary caregiver)
• Mother’s lounge onsite
• Flexible PTO plan
• Free brand-new gym in the Chicago office
• 401k matching plan
• HSA employer contributions
• Student loan assistance
• Pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed